Uploading? - Paying attention to file folders

Categories // Web Editor Tips

File Folders

Most web editors will, at some point, need to upload a picture or a PDF file to the web server. The upload process is one of the first steps that will enable you to use a picture or PDF file on your web page.

First of all, uploading is the process that transfers your picture or PDF file from your computer to the website.

You probably organize your files that you use for work on your computer. You may have a number of file folders to store various types of files. The same is true for the website. When the new website was being designed, a lot of time was devoted to the file folder structure. In fact, the menus on the website, in a general sense, follow the file folder structure. It would make sense to become familiar with the structure so that when you store files, they stay organized. In order to get the concept, let's consider an example.

Great Teaching Seminar
Let's say you want to add a picture to the web pages of the Great Teaching Seminar. Where would you store the picture? Assuming the picture is web-ready and residing on your computer ...

  1. Notice that on the UCC website that the Great Teaching Seminar pages are located in the top menu under RESOURCES & SERVICE > FACULTY & STAFF.
  2. Login to edit and then navigate to the web page that you can edit.
  3. Click the Edit link at the bottom of the page. 
  4. Click the Insert / Edit Image icon . insert-edit-image A dialog box will open.
  5. Notice in the image below that the file storage structure begins with a folder called ROOT and that there is a folder located at ROOT > RESOURCES-SERVICES > FACULTY-STAFF > GREAT-TEACHING-SEMINAR.

Media Manager

You have found the folder for storing images that will go on the Great Teaching Seminar pages! In most cases, the file folder organization of the website follows the home top and right-side menus. Can't find your file folder? Ask.

Now what?
Click the Upload button. Upload Drag and drop your image or select the image to be uploaded by clicking "Browse". Click "Upload". You did it! 

What about PDFs?
PDF files are stored in the downloads folder. Uploading PDFs is handled with the Link tool Link Tool in much the same way as picture uploads.

Important: In most cases, you WILL NOT have to create any new folders for your files. Need help? Ask.

Questions? Contact Web Services.



Advertising in print? - Use friendly URLs

Categories // Web Editor Tips


At times you may want to advertise your college program or service on printed material. If you want to send people to your web page, an easy to remember URL is essential. For example, the UCC Engineering Department has the friendly URL, - simple, easy to remember and easy to type.

Not only are shorter URLs easier to remember, Google and other search engines "like" them too. Friendly URLs are also known as Search Engine Friendly URLs. The new website was designed with Search Engine Friendly URLs. If you think your web page needs a friendlier URL, please contact web services.

Questions? Contact Web Services.


Got time-based content? - Start & Finish Publishing

Categories // Web Editor Tips

Start and Finish Publishing Feature

Whenever you have content that is time-based, it would be good to take into consideration the Start & Finish Publishing settings.

Let's say that you have a web page that needs to go-live in the future, perhaps an announcement. Just set the "Start Publishing" date and time (time is in the Military standard). So if you want your web page to be viewable on the website on June 14, 2014 at 4:30pm, enter "2014-06-14 16:30:00". In this case, the web page will not become viewable on the website until the specific date and time that you set.

Conversely, if you have a web page that should become unviewable on the website after a certain date and time, just set the "Finish Publishing" date and time.

If you are using the Start Publishing or Finish Publishing setting, you must set the "Status" setting to "Published".

What about menus?
Menu settings are not available to all web editors. Whenever you are considering the use of the Start Publishing or Finish Publishing setting, work with web services.

Questions? Contact Web Services.


What's in a name? - File Names

Categories // Web Editor Tips


From time to time, you may want to upload a file, such as a PDF, and provide it as a download to web visitors. So, what's so important about file naming anyway?

What would be a good practice for naming your files?

Keep in mind the following: make sure your file names do not include any special characters like "&" or "/". Special characters may cause your file to error during the upload process. It is also a good practices to eliminate spaces in the file name.

What would be a good file name?

An ideal file name would leave no doubt about what it is and where it came from. Something like:


The file name above gives you lots of information about what it is, where it came from and whether it is up-to-date. In fact, if the file name is useful to you, then it is use for ... you guessed it ... Google and other search engines.

Notice that there are no capital letters. Omitting capitals is more of an aesthetic requirement than a technical one. Also, putting a date on your files should be done with care and avoided, if possible. Why? Because a file without a date can simply be overwritten when you update it. You don't have to change the link and you don't have to delete the old file. It makes computer "housekeeping" easier. Aren't you glad that you read this?

Can you use capital letters in your filename?


Can you use "_"  - underscores?


PDF files cannot be bigger than 2MB. If you get an upload error telling you that the file size is too large, contact Web Services.

Questions? Contact Web Services.