Payroll & Accounts Specialist

Payroll & Accounts Specialist

Organization: Umpqua Health

Umpqua Health is a Coordinated Care Organization (CCO) in Roseburg, Oregon that serves over 30,000 OHP members within Douglas County, offering benefits, programs, and outreach for those in need. Currently, we are seeking a Payroll & Accounts Specialist to join our team. Umpqua Health is looking for a candidate with passion for and knowledge of Payroll or Accounting processes and implementation. The ideal candidate for this role would have experience in both Payroll and AP. If an applicant does not have experience in both but is interested in the position, they must be willing to learn and grow knowledge in Payroll and Accounting processes.

Full-time 40 hour per week, on-site position in Roseburg, Oregon.

Generous benefit package including PTO, Health, Vision, and Dental Insurance, 401k with a company match, gym membership reimbursement and more.

Hourly rate is dependent upon experience.

The purpose of the Payroll & Accounts Specialist position is to serve as support for the payroll accounting, and accounts payable processes. To develop, implement and/or maintain one or a combination of payroll and/or general accounting systems. Prepare journal entries, reconcile ledger accounts. May prepare federal, state, and local reports. Checks time sheet and payroll data to ensure correct payment of employees and processes payroll. Provides and runs a variety of reports as necessary for Controller and department supervisors.

Essential Job Responsibilities:

  • Reconcile inventory.
  • Track fixed asset purchases and disposals. Report personal property to Douglas County Assessor’s Office.
  • Journal entry preparation, account reconciliations and analysis.
  • Assist Controller and Chief Financial Officer with preparation of financial statements as needed.
  • Reviews and checks time sheets for consistency and accuracy, clarifying inconsistencies with office coordinators.
  • Verifies PTO by comparing system information with time requests.
  • Reviews calculation of overtime, differential and other special adjustments, and rates for records. Each Clinic Supervisor has primary responsibility for consistency and accuracy.
  • Calculates tax deductions, benefits, and other deductions for unusual or changed payroll data as information is received from Human Resources.
  • Distributes or mails paychecks, and direct deposit stubs.
  • Helps employees to understand payroll calculations and deductions, investigates problems and makes appropriate corrections.
  • Provides and coordinates banking information for payroll.
  • Uses personnel and payroll data to verify W-2 forms from payroll system is correct.
  • Reviews benefit accruals, pension, and other eligibility information, making adjustments as status changes occur and information is received from Human Resources.
  • Prepares termination checks for Human Resources to distribution at exit interviews.
  • Reconciles monthly insurance invoices and weekly FSA deductions.
  • Maintains strictest confidentiality.
  • Comply with organization’s internal policies and procedures, Code of Conduct, Compliance Plan, along with applicable Federal, State, and local regulations.

Requirements and Qualifications:

Minimum Qualifications

  • A minimum of 2 years of accounting experience.
  • A 4-year degree in accounting or related field or equivalent experience.
  • Knowledge of payroll procedures.
  • No suspension/exclusion/debarment from participation in federal health care programs (e.g. Medicare/Medicaid)
  • Proficient computer skills, including MS Office suite.

Preferred Qualifications:

  • 2 years of payroll experience.
  • A solid understanding of GAAP, accounting policies, practices, and systems.
  • Certified Payroll Profession (CPP).
  • Strong verbal and written communication skills.
  • Experience considering the impacts of the work on multiple communities, including communities of color, technical analysis.
  • Experience working on a diverse team.
  • Experience working with different communication styles.
  • Bi-lingual translation or translation capabilities.

Job Status: Full-Time

Hours: Monday – Friday

Wage: $23-26 per hour

Location: Roseburg, OR

How to Apply: Submit resume and apply online here.

Position Closes: 12/31/2023