Digital Library Services

Library Policies


Borrower Requirements

All UCC students and residents of the UCC Service District are welcome to apply for a UCC Library card.

UCC Service District residents may obtain a library borrower card by filling out an application and showing identification with a current UCC Service District address.

Applicants under the age of 18, if not UCC students, must have the co-signature of a parent or legal guardian.

Circulation Guidelines

Every borrower is responsible for all materials checked out on his/her account. Qualifying community borrowers are issued a free UCC library card; a replacement card is available for $1.00. Materials will be charged out only to individuals with a current UCC Library account.  

Periodicals and reference books are non-circulating and must be used in the library.

Library books, DVDs, and CDs may be checked out for a period of three weeks. No more than 10 DVDs or CDs may be checked out to a borrower account. 
Reserve material can be checked out to current UCC students only; loan periods and restrictions vary according to the Instructor for the class. 

Library materials may be renewed twice unless they are recalled, requested by another patron, overdue, or placed on reserve.

Collection Development Policy

Collection Purpose

The UCC Library provides access to collections sufficient in quality, depth, diversity, format, and currency to support instructional programs, curriculum, and the academic learning environment. The library strives to provide a collection that is responsive to the evolving needs of students, faculty, staff, programs, that enables learning, creativity and innovation, and that supports diversity, equity, and inclusion.

Collection Contents

The collection includes electronic and print material, including journals, books, reference material, media, magazines, news, academic websites, and software.

Collection Assessment

The collection is assessed to determine how well it supports instructional programs, curriculum, and the academic learning environment. Assessment is done on an ongoing basis and reported annually in the library’s annual assessment report. A collection development plan for the upcoming year is made based upon the assessment report. The assessment report also informs the library’s marketing plan and information library instruction.

Collection Development Process

Collection assessment and development is ongoing. Faculty representatives from each program are consulted each year to determine their collection needs in order to support the curriculum and instruction so that their students can meet course and program learning outcomes. This includes consideration of subject, digital or print format, accessibility, usability, diversity, equity, inclusion, future marketing of the material to students and information literacy instruction. Budgetary changes needed to the collection are included in the annual budget process. While the library works closely with faculty to make collection development decisions, the library director makes the final collection development decisions in order to create a balanced collection to support the academic goals of the college.

Selection and Deselection of Material

When selecting material, we consider the collection as a whole and select or deselect material based upon:

  • Relevance to curriculum, instruction, materials needed for the academic learning environment and lifelong learning
  • Faculty requests
  • Currency, accuracy, objectivity, interest
  • Total effect on student learning
  • Academic value, intellectual content
  • Inclusion of diverse viewpoints
  • Current holdings in the collection
  • Cost
  • Suitability of format (print or electronic)
  • Equity and inclusion
  • Accessibility
  • Usability
  • Accreditation standards
  • Academic level suitable to community college students or general readers
  • Reviews
  • Physical condition
  • Usage

Reserve Collections


The library does not purchase these textbooks, but rather they are purchased by ASUCC or provided by individual faculty. The library collaborates with faculty and ASUCC to purchase and maintain the reserve collection. The library also houses and facilitates the checkout and replacement of textbooks provided by specific programs to students for term-checkout.


The library houses and facilitates the checkout of technology purchased by other programs. The library also purchases technology to meet the specific needs of students, such as laptops for use in the library and graphing and financial calculators.

Interlibrary Loan & Consortiums

The library provides interlibrary loan service to students, faculty, and staff in order to provide them with access to material that is not included in the library collection. The library maintains consortial memberships in order to share resources and obtain reduced pricing for collections. The library continually seeks consortial memberships and resources sharing agreements which would provide the collections needed while rescuing the collections cost.

Collection Discovery and Access

Library provides user-friendly and accessible interfaces with multiple access points to its collections. The library strives to apply universal design principles for all of the access points for its collections in order to improve their discoverability and usability.

The library maintains the technology and infrastructure needed to provide the collections and discovery services.

Intellectual Freedom

The library supports the following statements from the American Library Association and the Film and Media Round Table of the American Library Association.

Collection Complaints

Complaints regarding the collection will be directed to the library director. Complainants will be asked to submit their complaint in writing. A library committee which will include at least one librarian and faculty member will review the material and the complaint and make a final decision regarding the collection. The complainant will receive a written response regarding the final decision.

Community Member Access to Collection

The collection is available to community members who live within the UCC service district after obtaining a UCC library card.

Computer Lab

By using a library computer, you agree to abide by the UCC Acceptable Use Policy. All use of college-owned equipment and network services must be in compliance with applicable UCC policies, procedures and guidelines as well as the laws of the State of Oregon.

  • Community members and students not enrolled in UCC credit classes are welcome to use the Computer Lab up to one hour per day
  • If you are not currently enrolled in a UCC credit class or if you are printing items for personal use, please pay $.05 per printed page for your print jobs at the Circulation Desk.
  • Lab printers are not available for special print jobs, such as printing to labels, envelopes, colored paper, or any products other than the plain white letter size paper stocked in the printer.
  • Please keep printing to a minimum. 
  • Library Lab computers are available on a first come, first served basis. 
  • No food or drink is allowed in the lab areas.  Please use the nearby table to store these items while you're in the lab.
  • Depending on availability, use of the library computers may be limited to current UCC students only. If you are a student using computers for activities unrelated to course assignments, you may be asked to leave the lab when it is full and others are waiting. 
  • No online gaming is permitted in the library lab between 9 am and 5 pm.  
  • The library computers are for accessing the Internet and library databases or for using applications related to classroom instruction as discussed in the UCC Acceptable Use Policy
  • Phone conversations are not permitted in the lab. Set cell phones to mute or vibrate; conduct calls outside the library.
  • No talking or group work 
  • No one under 16 is allowed in the computer lab area. (Exception: underage students enrolled in a UCC class requiring the use of the library computers.) 
  • Operate the equipment with respect and care. 
  • Failure to abide by these rules could result in losing your access to library computers. 
  • Encourage others to use this resource responsibly. Please observe these policies and cooperate with Library Lab Aides and staff.
  • Laptops are available for student check out.


  • Do not install or download any software to the hard drive.
  • Do not run any programs from any storage medium.
  • Do not plug any portable back up units, digital cameras, or any other peripherals into the lab computers without permission.  Check with the staff first.
  • Software may be installed on the computers by Computer Services staff only.
  • Modification of any of the installed programs or system files is not allowed.


  • In case of hardware or software problems or the need for paper contact the Lab Aide or Library staff.
  • Please do not reboot computer if it locks up. Contact the lab aide or library staff.



Learn about Copyright Infringement in the Student Code of Conduct.

Course Reserves Policy

Course reserves are defined as material such as books, articles, and video used for teaching and learning in a course.

Course reserves, both physical and electronic (e-reserves), will be provided in a manner that respects Fair Use rights, the rights of copyright holders, copyright law, and applicable licenses.

Course reserve materials will be:

  • For noncommercial, educational use in order to support teaching and learning in UCC classes.
  • From legally obtained copies by faculty or the library.
  • Available for use during specific terms and will be removed when no longer needed for a specific class.
  • Limited to use by UCC students, staff, and faculty.
  • The format of the reserve material provided (physical or digital) will be determined based upon the expected usage.

E-Reserve Materials:

  • The library will provide links to licensed, full-text versions of e-reserve material when available.
  • According to Fair Use guidelines, only limited amounts of copyrighted work will be made available as e-reserves during a particular term.
    • The UCC Library guidelines suggest book selections are limited to 15% of the book and journal selections are limited to two articles from all issues of the journal.
    • When requested for a student accommodation from Accessibility Services, the amount used may include an entire book or more than two articles form a journal when a version in an accessible format is unavailable.
  • E-reserves will be made available to UCC students through Canvas, requiring authentication, on a term-by-term basis.
  • E-reserves will include the complete citation and the following copyright notice:
    • This material may be protected by copyright law (Title 17 U.S. Code). Pursuant to the federal Copyright Act (Title 17 of the United States Code), it is preemptively unlawful to reproduce, distribute, or publicly display any copyrighted work (or any substantial portion thereof) without the permission of the copyright owner. The statute, however, recognizes a fair use defense that has the effect of excusing an act of copyright infringement. It is the intention of the Library to act within the parameters of the fair use defense in allowing limited posting of copyrighted materials in Electronic Course Reserve areas such as this one. It is the intention of the Library, moreover, that such materials be made available solely for the purposes of private study, scholarship, and research, and that any further reproduction of such materials by students, by printing or downloading, be limited to such purposes. Any further reproduction of copyrighted materials made from this computer system may be in violation of copyright laws and is prohibited.
  • Any unpublished materials that are not the intellectual property of the requesting instructor will require the author’s written permission in order to be placed on reserve. Written permission should include the author's name, signature, title of the work, and the date permission was granted.
  • When use of a reserve item would no longer be considered Fair Use, the library will remove the item from reserve and, when applicable, request permission for use from the copyright holder.

Physical Reserve Materials:

  • Physical reserve materials will be made available for check-out for a limited period of time so that they can be used by other students during the term.

17 U.S.C. 107 - Limitations on Exclusive Rights: Fair Use

Notwithstanding the provisions of sections 106 and 106A, the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified by that section, for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include -

  1. the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
  2. the nature of the copyrighted work;
  3. the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
  4. the effect of the use upon the potential market for or value of the copyrighted work. The fact that a work is unpublished shall not itself bar a finding of fair use if such finding is made upon consideration of all the above factors. 

The UCC Library will factor in the recommendations made in the Public Statement of Library Copyright Specialists: Fair Use & Emergency Remote Teaching & Research.


FAX NUMBER: (541)440-4637
FAX CHARGES: In state: $1.00 first page; Out of state $2.00 first page; $.25 each additional page. Incoming faxes: $.10 each page.

Laptop Borrowing

Checking out a laptop implies agreement with the following:
“I have read and understand the Laptop Check-Out Policy (below). I agree to pay all costs associated with damage to this laptop computer or its replacement costs should it be lost or stolen. I understand that there are significant overdue fines for the late return of this laptop and that the replacement cost for this laptop is $1000 and any associated overdue fines.”

Check-Out Policies for Laptops

Library laptops are available to currently registered UCC students for 4 hour periods for use inside the library and may be checked out at the Library Service Desk during regular open hours.

Laptops must be returned no later than 15 minutes prior to closing.

Only UCC students currently enrolled in credit classes are eligible to check out Library Laptops. Students must show their UCC Student ID card with a current term sticker each time.

 Laptops are available on a first come, first served basis and may not be reserved in advance. Only one laptop at a time may be borrowed by an individual.

A laptop and peripherals can be renewed with the student I.D. card used for checkout as long as item(s) are not overdue.

Late fees are .25/hour. Replacement cost is $1000 for a lost, damaged-beyond-repair, or stolen laptop

Always return the laptop to a library staff member-- DO NOT leave it unattended.

The student to whom the laptop is checked out is responsible for any associated costs if the laptop or peripheral is lost, stolen, damaged, or overdue.  

Save files to your own storage media. Do not save personal files or download software to the laptop hard drive at any time. Report any laptop issues immediately. If available, another will be checked out to you.

Report any problems with the laptop. If availability allows,another will be provided.

Watch for “battery low” warnings. Plug laptop into an approved library power source.

Comply with all library and college policies regarding use of technology:


Library Conduct

The library maintains the right to ask persons who do not follow the UCC Student Code of Conduct and these library rules of conduct to leave the library. The following rules of conduct are posted on the wall next to the Circulation desk:
  • No cell phone use in the Quiet Zone of the library.
  • No unattended children under the age of 12.
  • No one under the age of 16 allowed in the computer lab (unless an enrolled UCC student.)
  • No entering or exiting through doors labeled "personnel only" or "emergency exit", except in a case of emergency.
  • In order to protect library materials, the library exit is equipped with an automatic alarm system. If the alarm sounds when exiting the library, please do not proceed. Library materials may not have been properly checked out.
  • When using the library computer lab, abide by the rules and procedures established for the area.
  • Snacks that aren't messy or smelly and drinks are allowed in the library, except in the computer areas.

Locker Rental & Key Deposit

A locker key deposit fee of $10.00 is to be paid at the UCC Bookstore.

Return to the library circulation desk with the bookstore receipt. Your locker key will be issued at this time.

A fee of $1.00 per term will be calculated and deducted from the deposit, upon return of your locker key. Lockers used for partial terms will be charged at the full term rate.

All locker keys are due no later than the last day of summer term. If keys are not returned by the last day of summer term, deposits will be forfeited. Contents will be held in the library for 30 calendar days before being discarded.

If you lose your locker key, your locker key deposit is forfeited.

Overdue, Lost, or Damaged Materials

Any materials, except reserve materials, charged to a UCC Library card, which have been overdue for one week will be charged a fine of $1.00 per item. Patrons with items 4 weeks overdue will be billed for full replacement cost, plus a non-refundable $5.00 processing fee, which will be entered as a "hold" on the campus computer system, stopping registration and all the student transactions.

All overdue items must be returned before the payment of fines is accepted and records are cleared. Overdue materials cannot be renewed. Overdue fines are nonrefundable.

Borrowers with overdue materials and/or fines totaling more than $5.00 will not be allowed to check out materials.

The library user is responsible for the return of borrowed materials. Lost or damaged library materials must be paid for at full replacement value. Damaged materials are items that cannot be repaired. All damaged or long overdue materials are subject to a $5.00 processing fee.

Damaged items will be held at the circulation desk for 30 days after notification to the borrower.  A non-refundable $5.00 processing fee is added to the cost for replacing items. The full replacement value less the processing fee will be refunded or credited to your account for materials returned within one year of the original due date.

Overdue fines, processing fees, and Collections services fees will still apply to your account and may vary depending on the item. Return of items overdue for more than one year after the original due date will not be accepted in the library at any time before or after payment and will not result in the reduction of fines, fees, or replacement costs.

Reasons generally not regarded as valid for canceling or reducing charges:
  • Lack of knowledge of library policy
  • Disagreement with library fine or fee structure
  • Inability to pay fees and charges
  • Material loaned to a third party
  • Non-receipt or late receipt of College billing statements
  • Forgetting the due date
  • Term breaks, leaves, vacations, exams, car problems, etc.

Requesting Library Materials

All UCC students and residents of Douglas County who are registered borrowers may request material from the library catalog. 

Please be sure to use your UCC Library card number when requesting material.

When requested material arrives at the UCC Library you will be notified by telephone or, if necessary, mail. These items will be held for you at the circulation desk for 5 working days.

Reserve Materials: Loan Periods and Late Fees

Reserve overdue fines are charged at a rate of $ .25 per hour with a maximum fine equal to the cost of a new replacement book at the UCC Bookstore.  Students who keep Reserve items significantly past the time they are due, preventing other students from using the material, may be referred to the Dean of Student Services and the instructor for the class using the material.

Term reserves are checked out for one term with the due date the last day of term. Term reserve overdue fines are charged at a rate of $ .25 per hour with a maximum fine of $10 for each title checked out.

Loan periods and other limits for reserve materials will be determined by the instructor. Any exceptions must be in writing, or direct phone contact between the instructor and library staff.

Overdue reserve materials must be returned before payment of fines will be accepted.

If a student owes a $5.00 overdue fine for the late return of a library laptop, they cannot check out another laptop until they pay the full $5.00.