Instructions for Requesting Institutional Research Services

Before you begin...

The information you're looking for may already be available somewhere else on this website. If you are looking for information specific to financial aid, human resources, finance, etc., start by visiting the web pages published by those campus offices. You may also find the data you need on one of the other Institutional Research pages. To access those pages, use the links in the box to the right. If you find that you do need to submit a new request, please follow the instructions in the next section.

Use Email to submit your request

The first step in requesting information is to send an email to This email address is being protected from spambots. You need JavaScript enabled to view it.. Include the following information in your email request:

  • A general description of the information you need. This provides context and improves the results you'll receive. For example, you might write the following: "As part of the campus initiative on student retention, we wish to analyze the effectiveness of our use of placement test scores to place students into their initial math classes. Can you provide data showing entering students' math placement test scores and the grade they received in their first math class?"
  • A detailed and complete description of the information you need. Be as specific as possible. Include the time frame of interest and the specific data elements needed. For example: "Please provide the following information for all students who have taken any math placement exam during the previous 12 months: student name, college id number, placement test name, placement test score, date of test, first math course name, term of first math course, and first math course grade. If a student has taken more than one placement test in the previous 12 months, list the above information for each test.
  • Supporting documentation or information. If you have supporting documents that help describe the specific information you need, include that documentation along with your request.
  • A proposed due date for the requested information.

Institutional Research will respond with the requested data, if possible, or with follow-up questions. If your request is quite involved, you may receive a request for a face-to-face meeting to fully define the scope of work.

Contact

Steve Rogers
Institutional Research
Phone: 541-440-4625

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