COVID-19 Protocols

October 27, 2021 Update
Protocols for UCC Employees and Students

In light of the continued COVID-19 pandemic and the Delta variant, an update of protocols has been made necessary. UCC will continue to monitor developments with our local public health authorities (DPHN), CDC, and uphold State and Federal Mandates. Pertinent information to share with everyone would be to please not come onto UCC campus if you do not feel well, have a high-risk exposure to COVID-19, or tested positive and are isolating. Enrollment and Student Services are providing in-person services at the student center including accessibility services, advising, admissions, life coaching, career coaching, and financial aid assistance. Students may also choose to make virtual appointments. Contact any of the following colleagues if you have questions or need pedagogical methods or student support:

• Melinda Yeoman, Ph.D., Dean of Arts & Sciences, Office of Academic Services
• Danielle Haskett, Dean of Learning and Support Services
• Missy Olson, Assistant Vice President for Enrollment and Student Services
• Kelley Plueard, Human Resources Director
• Keri Case, Pandemic Coordinator  

The purpose of the protocol update is to provide the UCC community with general guidance regarding the college’s COVID protocols. The following information captures key components of those protocols recommended and/or mandated by CDC, OHA, DPHN, HECC, and State of Oregon and is subject to change as the needs change. UCC wants to maintain a safe and healthy campus for all faculty, staff, and students. Updated information will be available on the UCC Coronavirus dashboard.

Shared Responsibility

All students, employees and visitors have a shared responsibility to protect and maintain the health and safety of our community. Everyone is responsible for following OHA’s public guidance on COVID-19 and other variants and to comply with the processes and procedures outlined in this plan.

  • wear your mask
  • wash your hands
  • get vaccinated
  • get tested if you have symptoms
  • stay home if you are sick

Attendance Tracking

Attendance records are extremely helpful in tracking the success of our students. Additionally, these records will be needed by the Douglas Public Health Network should UCC be asked to trace the spread of COVID or any pandemic disease. Your commitment to take attendance during your classes is appreciated. Attendance records must be kept for at least 30 days after courses have ended.


It is especially important to maintain good hygiene during the pandemic to prevent the spread of COVID. Hand washing and sanitizing flat and common use areas is a good preventive measure. Each classroom will be provided a sanitation station. Desks and chairs need to be wiped down after each class. If you do not have a sanitation station in your classroom, please contact Keri Case Pandemic Coordinator, This email address is being protected from spambots. You need JavaScript enabled to view it..


As of November 23, 2021 face coverings are not mandatory in outside settings, however, masks are to be worn in buildings and classrooms at all times, per OHA 333-019-1025 and Oregon Executive Order PH41-2021, regardless of vaccine status. Masks do not need to be worn while dining, sleeping, water activities or in the case of high intensity activities, or in a private space or office per CDC guidance for Wearing Masks. Encourage your students to supply their own masks. Masks will be provided to you to hand out to students that either do not have a mask or are not wearing a C.D.C. approved mask. Masks that are not C.D.C. approved are mesh masks, knit masks, lace masks, masks with vents or any way for air/pathogens to enter or exit through or around it (1/2 face shields etc.) or any other masks or coverings with openings, holes, visible gaps or vents or valves. For general non-compliance issues, you may gently suggest a student or staff wear a mask that can be provided to them which is more appropriate, and meets CDC recommendations. UCC will maintain compliance with the Oregon Executive Order for facial coverings. Safety issues should be reported to security at 541-440-7777.  You may also report any complaints or concerns to COVID-19 Concerns.

Should anyone claim to be unable to wear a mask, a medical exempt form or letter signed by a licensed Health Care Provider is to be filed with Pandemic Coordinator in Human Resources. If you are a student, you will then need to contact your instructor and Les Rogers, Accessibility Services Coordinator, to set up other accommodations i.e., Virtual learning, zoom, canvas, etc.

proper mask usage - keeping you safer

Response for Positive COVID-19/Delta Variant

UCC will follow the COVID-19/Delta protocols put in place per DPHN and UCC’s Health and Safety Operational Plan for campus reporting, exposure, positive test, and exhibiting symptoms. Faculty, staff, and students should refrain from coming to campus if they are exhibiting symptoms of COVID-19/Delta Variant. Symptoms include fever or chills, cough, sore throat, fatigue, headache, nausea or vomiting, congestion, diarrhea, muscle or body aches, recent loss of taste or smell, shortness of breath, difficulty breathing. Should COVID-19/ Delta Variant necessitate a disruption in the in-person class schedule, classes will be continued remotely. Instructors are strongly encouraged to provide a way for students to make-up course requirements, drop a class, or move to a future class if the student misses a significant portion of in person class time due to COVID-19.


COVID-19 testing can be done through a primary care physician and/or health care provider or pharmacy. If an in-home test is used, a Licensed PCP, Health care provider or Pharmacy must confirm a positive test. At this time, most testing is requiring appointments vs. walk-ins. Walgreens testing appointments can be made online at The state has not contracted with any pharmacies at this time to offer free testing. Testing can be taken care of through insurance, ppo, or private pay. The Families First Coronavirus Response Act H.R. 6201 will cover for those that do not have insurance. OHP, Medicare and Medicaid will also cover COVID testing. If you are experiencing signs of COVID-19, immediately call your health care provider, pcp, or urgent care for more information on appointments and/or testing.
Currently, there is not a mandate to have COVID testing performed on campus. Some programs on campus are the exception to be tested weekly. For anyone else, testing is the responsibility of each individual.


Quarantine if you have been in close contact (within 6 feet of someone for a total of 15 minutes or more over a 24-hour period) with someone who has COVID-19 unless you have been fully vaccinated. People who are fully vaccinated do not need to quarantine after contact with someone who had COVID-19 unless they have symptoms. However, fully vaccinated people should get tested 3-5 days after their exposure, even if they do not have symptoms and wear a mask. Watch for symptoms 2 to 7 days after exposure. If symptoms appear, self-isolate and immediately contact your health care provider and contact the Pandemic Coordinator in Human Resources.

Students/Employees Showing Symptoms

If a Student/Employee is showing signs of illness and is either unable to leave campus at that time or it is unsafe for them to leave, UCC has designated the dressing room in the Jacoby building as an isolation room. If the student/employee is unable to drive and does not have a ride, bay cities non-emergency van can assist with transportation at cost to the student/employee.

Positive Testing

UCC campus protocol for staff or students who test positive, you are NOT to come to campus until 10 to 14 days after testing positive for COVID-19/DELTA Variant or onset of systems. Per CDC if a person tests positive, they must isolate themselves in a separate room from others and have no to very little contact with other people and pets. Do not share personal household items (i.e., cups, towels, utensils etc. Use disposables). If possible do not use the same restroom as others in the home. Sanitize after touching any surfaces (handles, doorknobs, light switches, faucets etc.). UCC shall take action involving persons who have a communicable disease based on current and well-informed medical judgments and government-issued orders and guidance concerning the disease per UCC Board Policy #5210 for students and Board Policy #7330 for employees. UCC cooperates with local public health officers to ensure the prevention and control of communicable diseases on campus.

Isolation vs. Quarantine

If a person is in contact with a person that has tested positive, they must quarantine for 5 to 7 days. Contact is any person who was within 6 feet of a person who tested COVID positive for a total of 15 minutes or more over a 24-hour period. If a person has tested positive for COVID they must Isolate for 10 to 14 days. Per CDC, OHA and DPHN, if a person is vaccinated and has no symptoms, they will not have to quarantine.

Per DPHN a person who is in quarantine should be tested by day 5 of contact. If the person tests negative, they can return to regular daily activities if they are asymptomatic.  If no test or showing some symptoms, that person must quarantine for the full 7 days. If a person is in isolation there is a minimum of 10 days (about 1 and a half weeks) after the date of symptoms occurring or a positive test. If symptoms are mostly resolved and no fever within 24 hours of the last day of isolation, you may then return to regular daily activities. If symptoms have not resolved then an additional 4 days are needed for isolation and symptom management and daily self-checks (temperatures, self-check for symptoms that may be worse or better).


If you receive notice from a student or employee of a positive COVID-19 test, please notify the Pandemic Coordinator in the HR Department as soon as possible at This email address is being protected from spambots. You need JavaScript enabled to view it. or 541-440-7773. We will then begin the tracing process in conjunction with DPHN, to ensure that all are notified, and safety procedures are in place.

Per HIPPA rules 45 CFR 164.512(b)(1)(i) and FERPA 20 U.S.C. § 1232g(b)(1)(l); 34 C.F.R. §§ 99.31(a)(10) laws, information obtained is confidential, but can be shared with public health authorities. You will be made aware of any possible covid-19 exposure in your classroom or building by the Alertsystem from UCC. Names and numbers will remain confidential.

See also: Coronavirus Information


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