Purchasing

REQUEST FOR PROPOSALS

RFP 1013-21

NOTICE OF INTENT TO NEGOTIATE

CAMPUS MASTER PLAN UPDATE

Please email This e-mail address is being protected from spambots. You need JavaScript enabled to view it for the RFP

Planholders list

Addenda #1

FOR SALE USED AUTO SHOP VEHICLES

CLOSED

The Purchasing Department is located in the UCC Administration Building

Governing Bodies of the Purchasing System

All public contracting in the State of Oregon is governed by Oregon Revised Statutes Chapter 279, which states in part that it is the policy of the State of Oregon to encourage open and fair competition in public contracting to the maximum extent possible.

Other laws, rules and policies governing UCC's acquisitions include the Umpqua Community College's Administrative Procedures AP601 related to Board Policy 601 and the current Community College Rules of Procurement.

These rules and procedures are intended to provide fair and equitable treatment to all persons involved in public purchasing by UCC, to maximize the purchasing value to the public and to provide safeguards for maintaining a procurement system of quality and integrity.

Bidding and Other Requirements

Unless otherwise exempted College acquisitions are based on the following solicitation methods:

Purchases under $5,000 may be completed by the individual departments selecting the vendor and placing a purchase order to go to the approval process, without the requirement of obtaining competitive quotes. 

Purchases of $5,000 - $100,000 require three competitive written quotes to be forwarded to the Purchasing department prior to creating a purchase order and completing the order.  Exceptions would be for personal service contracts or public improvement projects.

Informal Bids and Quotes

Whenever feasible competitive quotes are encouraged at all levels of purchasing.  However: purchases of $5,000 and over require competitive quotes.

Formal Solicitations

With limited exceptions purchases and public works projects $50,000 and over require a formal sealed bid procedure and will be processed by the purchasing department.  For public improvement projects prevailing wage rates must apply. Formal solicitations are normally advertised in the Daily Journal of Commerce and the UCC Purchasing web page.

Other Purchasing Services Include:

Maintain W-9 information

Create and Maintain Vendor Information

Disposition of Surplus Property

Public Records Form and Procedures

Community College Rules of Procurement

Accounts Payable Information at: Accounts Payable

New Vendor Numbers may be Requested by College Departments at: This e-mail address is being protected from spambots. You need JavaScript enabled to view it The following information is required:

1. Complete Vendor Name
2. Complete Address
3. Telephone Number (if known)
4. Contact Person (if known)
5. W-9 Form Signed and Completed by the Vendor