FAQs - Frequently Asked Questions
FAQ’s - Frequently Asked Questions
Welcome to Umpqua Community College Employment Website
Here you are able to find frequently asked questions and answers. If you do not see your question here please call or email our Human Resources office. Your questions will not only be answered as quickly as possible but will help us to improve the “ease of use” for the site. Positive feedback is always encouraged as well; please let us know if any of this information was particularly useful to you.
Getting Started
- Gather information on your education; order unofficial or official transcripts if needed.
- Gather and review volunteer and employment history; emphasizing relevant experience.
- Assemble documentation requested in the vacancy announcement such as licenses, certificates and work samples
A) First download our Umpqua Community College application that is available by PDF listed on the left side of the navigation home menu. A link to the application has also been inputted at the bottom of each vacancy announcement for you convenience. Be sure when filling out the application to list all your job history; paid or volunteer. List employment dates (month/year) and hours per week at each job listed. For faculty positions, provide details about your instructional discipline and subjects taught. References on the application are required.
Q) Where do I submit application materials to?
A) When applying please mail all documents in a completed packet to:
Umpqua Community College
Human Resources
Tina Sprouse
P.O. Box 967
Roseburg, Oregon 97470-0226
or fax to (541)440-7712
Q) Do my transcripts have to be official?
A) Transcripts can usually be copies of originals or just printed from the college’s website for part time classified positions. We do accept official transcripts, which are required for faculty or administrative positions. Please see the position description for further information and exact requirements for each position.
Q) Where can I have transcripts mailed to?
A) If you are unable to include copies of your transcripts with the application materials, as not all colleges yet provide electronic (.PDF) versions, please have the college you are requesting the transcripts from mail them to:
Umpqua Community College
Human Resources
Tina Sprouse
P.O. Box 967
Roseburg, Oregon 97470-0226
Q) What if I have already submitted an application for a previous vacancy?
A) Even if you have previously applied for a position, a new application packet is needed for each of our current vacancies.
Q) What if I am applying for more than one position?
A) When applying for numerous positions, you must fill out a separate application packet for each position. That includes submitting additional copies of transcripts and supporting documents for each application being submitted.
Q) Do I have to fill out an application?
A) Everyone who applies for a position is required to complete the UCC application. However, the more information you provide, the easier it will be to effectively evaluate your skills, abilities and qualifications.
Q) What if I want to submit a CV/resume?
A) You are able to submit a cover letter and/or resume. Please note that attaching a these documents is not a substitute for completing an application form. These are just supporting documents that will be reviewed after the required materials.
Application Information
Q) What documents are required to apply for a position?
A) To apply for an Administrative or Faculty position please submit completed application packet, official transcripts and up to 3 letters of reference (optional) with any other supporting documents you would like to include.
For internal or classified positions please see special instructions within the vacancy announcement.
Part Time Classified positions usually only require copies of transcripts but please see the vacancy announcement for exact requirements.
Q) What if my degree is in a different field than the one requested under minimum qualifications?
A) Earning a graduate degree in a field that differs from a student's undergraduate program is more common than you might think. We recommend to apply for the position if your experience, undergraduate, and graduate work paint a picture of relativity to the position. Please contact recruitment if you have questions.
Adjunct Employee "Pool" Information
Q) What is an Adjunct Employee Candidate Pool?
A) Umpqua Community College is establishing a "pool" of qualified individuals who would like to teach courses or be employed by the college through various other positions. These positions typically stay posted throughout the year in order to obtain enough candidates to be available on a part time basis to augment the instructional opportunities and needs that current staff are not available to meet for UCC credit courses or non-credit offerings in both on- and off-campus settings.
The pool is checked regularly and considered every term when planning each term's course offerings.Instructors with pre-identified competencies will be chosen from the Adjunct Instructor Candidate Pool to participate as specific needs arise for credit courses, non-credit offerings, and project assignments. Adjunct instructors may be employed to teach courses, make presentations, and provide facilitation or other service activities.
Q) When does the applicant pool close?
A) An open applicant pool recruitment officially closes one year from the last day of the month in which the pool was opened. It may be re-opened if need be.
Q) Will I be notified of the status of the position?
A) You will be notified in the event you are invited to participate in additional application/selection processes or when an open applicant pool vacancy you applied for closes
General Information
Q) What is the difference between special instructions and application instructions?
A) Special instructions explain how to manage the required and optional documents. Please see each vacancy announcement under special instructions to insure you are including all the proper documents required for that position. Please contact recruitment if you have questions.
Q) Can I copy selected information from another electronic document?
A) Yes; for example, you can copy and paste the information from a Word or WordPerfect document directly into the appropriate fields in the application form.
Q) What is the process after I submit my application?
A)
- After the closing or first review date, committee members screen all the applications and meet to determine whether the applicant pool is adequate enough to proceed on to interviews. If so, they will select applicants to interview.
- Applicants identified for an interview will receive a phone call inviting them for the interview on a specified date and time as determined by the committee.
- When the position is filled, candidates who interviewed will be notified by telephone. Letters will be sent to all other applicants.
- If the position is not filled after the interviews, one of several things may happen: a. the committee may decide to return to the pool to screen again and decide on another set of applicants to interview. b. the position may be re-advertised. c. the search may be postponed to a later date or abandoned until further notice.
- In the event of any of the above happening, applicants will be notified by mail.
Q) When will I know the status of the position?
A) As our process requires the decisions and input of several people, it is not always possible to give a definite time frame as to when interviews will take place.
Our Web site will give updates on the status of the search.
You may also e-mail This e-mail address is being protected from spambots. You need JavaScript enabled to view it or call us (541) 440-4626 to check on the status of the search.
Federal regulations require that all documents submitted be retained by the college for two years. No submitted materials will be returned and/or duplicated. We require a new application for each position applied for, and it is advisable that you keep a copy for your own records.
