Budget Coordinator

Starting Date: ASAP

Application Deadline: Open Until Filled. First applicant review date September 29th, 2010

Responsible to: Vice President for Administrative Services (VPAS)

General Description:

This is a confidential position reporting directly to the VPAS. Duties include monitoring and billing grants and contracts, performing internal audits of accounting procedures and cash handling, working with the VPAS, the campus Budget Committee on annual budgets, and serves as the budget resource for the campus.

EXAMPLES OF DUTIES:

Monitors revenue receipts for grants and contracts.

Performs internal audits as requested.

Works with the VPAS, the campus Budget Committee to prepare the annual budget.

Is the department resource for persons with budget related issues.

Prepares the monthly budget report to the Board.

Prepares the annual budget document.

Prepares budget reports for State and Federal agencies as required

Insures that UCC is in compliance with State Budget procedures.

Trains budget preparers on the budget process.

Periodically monitors budget for over expenditures and compliance.

Provides analysis of available funds, bonding capacity and budget trends.

Works with Facilities to track capital budget expenditures and revenue.

Bills grants and contracts

Monitors grants and contracts billings for consistency with college records

Makes sure grants and contracts bills are recorded in Accounts Receivable

Reports discrepancies to the grant or contract administrator.

Performs internal and random audits on cash handling procedures.

Serves as a member of the VPAS leadership team.

Makes presentations to the Board, public and legislature as required.

PERFORMS OTHER ADMINISTRATIVE DUTIES AS ASSIGNED BY THE VPAS.

QUALIFICATIONS:

Bachelors Degree in Accounting or related subject

Must have 3-5 years experience in budgeting, auditing and/or public accounting.

Must have good verbal and written skills; ability to use good judgment; ability to maintain confidentiality; good analytical skills, training skills and team-building skills.

Must have the ability to work with and support a diverse group of people.

Must be flexible to working extra hours in peak budgeting periods and at fiscal year end.

SALARY: $40,000 - $56,000 per year DOE, Full-Time, 2010-11 Administrative/Conf. Exempt Salary Schedule, Level B.

FRINGE BENEFITS: Family health, dental, vision insurance, employee term life, and disability insurance provided at a minimal employee contribution. Participation in PERS after 6 months, with a 6% employee contribution.

SPECIAL INSTRUCTIONS: Please submit completed application packet, transcripts and up to 3 letters of reference (optional) with any other supporting documents you would like to include.

CONTACT: Tina Sprouse, Human Resources Assistant, (541) 440-4626 voice or TDD. UCC Personnel will provide, upon request, reasonable accommodation during the application process for individuals with disabilities. AA/EEO. Please Note: No submitted materials will be returned and/or duplicated. To apply, send the completed UCC application (available below), references, and copies of transcripts from an accredited college/university.