UMPQUA COMMUNITY COLLEGE

• Congratulated the mens and women’s basketball teams for their very successful season. Both teams were a part of the NWAACC playoffs this year with the men’s team placing 3^rd. Both coaches were honored as coach of the year. They will be present at next month’s board meeting.

• He was pleased to announce that our automotive program has received full accreditation with NATEF certification.

• Noted an article in this month’s Appelation America praising Umpqua Valley wines and UCC’s new viticulture/enology program. The writer recently visited this region and attended the first viticulture/enology seminar.

Chair Briggs asked about an item in VP Ross Tomlin’s report regarding the Upward Bound program. It noted that the Director is leaving. VP Tomlin said she is resigning to move back to California the end of the year where her family resides.

Association Reports:

Tom Keel, OCCA Board representative, attended a board meeting last Friday. OCCA board met with some of the State Board members. There was low attendance, so it was mostly a discussion meeting, primarily on the 40/40/20 issue. Feedback on this topic from each of the community college boards will be presented to OCCA at next week’s president’s meeting. More action items are scheduled for next month if there is a quorum. He also stated that he and Lee Salter will be serving on an OCCA Education Committee for the purpose of planning the Board summer training sessions and the fall conference, which is scheduled for November 20-22. Their first meeting will be on April 4.

There were no union reports but Jeff Robin, ASUCC president, reported on a successful fund-raiser held this quarter. Students are in finals this week, so there will be more to relate to the Board next month.

Dee Winn, UCCFA, presented a synopsis of his submitted written report.

Dir. Blanchard asked that the Board not be read to. Board members do read their packets.

President Nisson responded to the faculty report bullet regarding shared governance. He reviewed the process by which the College arrived at its current governance model. He said no one has expressed concern about the model. All policy changes coming before the Board have been taken through the College Council as prescribed. Dee Winn stated he had not expected this to be included in his report because he had decided to discuss it internally at College Council. He noted, and Lee Salter confirmed, that he had submitted a revised report for print, but it was not included in the Board packet. He said he still would like to do a little more research and bring it up internally rather than at the Board meeting.

March 19, 2008 College Board Minutes

Program Focus:

This month’s featured program was the Marketing/Community Relations Department. Director Bentley Gilbert said his fifteen months in this position has been an adventure! He provided each board member a packet of sample materials designed and produced for marketing the College. He also showed some advertising video clips that were used during winter and for spring terms. He stated that his department is always seeking new ways to reach out to the community members and target audiences for marketing and advertising the College. He also noted scholarships and in-kind agreements with local media to offset costs. The Community Relations Department is also responsible for the College logo and that it is properly used. Mr. Gilbert introduced his assistant, Barbara Hancock, and credited her for all the work she does, as well as graphic designer, Caroline Gober.

Dr. Nisson stated he is proud of the College’s marketing and image-building and all the changes and variety of media used in recent advertising.

Chair Briggs thanked Bentley for a well-prepared and informative presentation and the great work he and Barbara Hancock do to promote the College.

Old Business:

Human Resource Director, Joanne Hayes, presented for second reading approval by the Board the following policy revisions (attached to permanent minutes):

Policy 322, Employee Tuition for Classes. Full-time employees have this benefit currently for themselves and immediate family members. Part-time employees’ dependents have not had this benefit.

Motion: I move for approval of the second reading of Policy 322, Employee Tuition for Classes, as presented. Motion by Dir. Cheney, seconded by Dir. Blanchard and carried unanimously.

Policy 323, Staff Development (attached to permanent minutes) for Adjunct Faculty. This revision allows part-time faculty to apply for staff development funds for professional development. She noted that based on a question from last month’s meeting regarding the total amount for professional development, that verbiage had been changed to clarify the $2000 total.

Motion: I move for approval of the second reading of Policy 323, Staff Development, as presented. Motion by Dir. Weikum, seconded by Dir. Cheney and carried unanimously.

Vice President Brandt presented for second reading approval by the Board a revision to Policy 404, Animals on Campus (attached to permanent minutes). Currently, we have a no animals on campus policy. It is difficult to police and is not neighborhood friendly. The proposed policy asks that animals be kept on leashes and owners clean-up after them.

Motion: I move for approval of the second reading of Policy 404, Animals on Campus, as presented. Motion by Dir. Blanchard, seconded by Dir. Weikum and carried unanimously.

VP Brandt brought to the attention of the Board for their information the Red Cross Agreement questions that were asked when they approved the agreement a couple of months ago, have been answered. These questions were regarding who is responsible for security of a sheltering site. UCC does, unless additional assistance is needed. If needed, Red Cross agrees to pay for the additional security. The second question was in regards to primary liability if the College is used as a shelter. The Red Cross has primary liability, and the College has secondary liability.

The Board members thanked Ms. Brandt for getting these questions answered.

At this time, Board Chair David Briggs publicly thanked those staff members who stepped up to fill in where needed during the President’s absence recently. It was very much appreciated and does not go unrecognized.

New Business:

The order of the agenda was revised somewhat to allow the auditor to make his report and leave the meeting early to travel home. Accounting Director Tom Eckerd presented for Board approval the 2006-07 audit. Auditor, Kenneth Kuhns, was present and available to answer questions from the Board. A preliminary report of the results of the audit was presented in December. The Foundation records were not ready for complete audit at that time, so time was taken to complete the audit before requesting Board approval. The Foundation did not used to be a portion of the College audit. They were separate. Regulations for accounting have changed and those two entities must now be reported wholly. The result is a clean opinion from the audit. It was noted and the College commended, that the College had met all recommendations by the auditor. A March 19, 2008 College Board Minutes

complete copy of the audit is housed in the College Business Office.

Motion: I move for approval of the 2006-07 audit as presented. Motion by Dir. Keel, seconded by Dir. Cheney and carried unanimously.

Dennis O’Neill, interim student grievance/discipline officer, presented for first reading a completely rewritten Student Code of Conduct policy (721) (attached to permanent minutes) for Board approval. Because of the length of the policy, it was not included in the packet itself, but was mailed to the Board with their packets. Mr. O’Neill commended Marjan Coester, Director of Student Life for all her efforts in writing this policy after much research. This policy has been through all the factions of the college including Executive Council, College Council, and legal counsel several times. It has been a work in progress for nearly two years. This policy consolidates former student policies that are much more comprehensive. It addresses student rights, responsibilities, freedoms and prohibitive conduct. It also provides more detail to the formal process for a disciplinary action.

Motion: I move for approval of the first reading of policy 721, Student Code of Conduct, as presented. Motion by Dir. Blanchard, seconded by Dir. Weikum and carried unanimously.

Vice President Brandt presented for first reading approval a revision in policy 348, Acceptable Use Policy (attached to permanent minutes). This policy has been reviewed by the IT Director, other state IT directors, legal counsel, and College Council. This was updated according to the current ORS 192 statutes.

Dir. Cheney asked if staff and students sign this agreement before they begin at the College. The answer is yes.

Motion: I move for approval of the revision in policy 348, Acceptable Use Policy, as presented. Motion by Dir. Conrad, seconded by Dir. Cheney and carried unanimously.

Dr. Nisson asked to withdraw the Instructional Technology Fee from the agenda at this time. Granted.

Vice President Tomlin presented for Board approval some Instructional fees for the 2008-09 academic year.

Requesting a new $10 per term online course fee for non-credit courses. It would support quality matters, online courses certification, instructional designers, staff improvement and training. The $25 per term fee would remain for credit online courses.

Requesting an increase of Outdoor Recreation fees

for increase in gas and equipment replacement..

Course number and name Current rate: Requested rate:

PE 110 - Intro Rock Climbing $ 40. $ 90.

PE 210 - Rock Climbing I $ 92. $100.

PE 240 - Rock Climbing 2 $ 75. $ 85.

PE 242 - Rock Climbing 3 $ 50. $ 60.

PE 294R-Rock Climbing Instructor Aide $ 92. $100.

PE 284 - Snow Boarding/Skiing $340. $350.

PE 255 - Wilderness Survival $ 45. $ 55.

Requesting a change in tuition for auditing a class:

Auditing a class was 100% tuition & 100 % fees

First time class is audited 50% tuition 100% fees

Subsequent repeats 0% tuition 100% fees

Requesting a change in fees for Commercial Truk Driving Program:

Non Credit Program $4500

Credit program fees and tuition) $4850.

Additional new courses to meet state degree requirement:

TD 141 $ 793.

TD 180 $1086.

ED 128 $1724.

March 19, 2008 College Board Minutes

Requesting a change in fees for Emergency Medical Technology:

EMT Basic $300 $325

EMT Paramedic $350 $400

During discussion, the Board asked questions of how costs could be prohibitive for community members to participate in certain programs, and if financial aid was available to truck driving students. Those questions were answered by VP Tomlin, and Dean Greg Fishwick. Some courses will be exempt from these fees, and some courses which have community members who repeat (such as Vintage Singers), the members may be grandfathered in.

Dir. Weikum expressed concerns that this could be a burden for some families. It was asked if the Fine Arts Department had input with these fees proposed. Yes, they are supportive.

Motion: I move for approval of the instructional fees for 2008-09, as presented. Motion by Dir. Blanchard, seconded by Dir. Conrad and carried unanimously.

Vice President Tomlin requested Board approval for the Viticulture and Enology programs (curriculum attached to permanent minutes) which are scheduled to begin next fall. The curriculum has been approved by the College Instructional Council. An advisory committee has been formed and is meeting, and the paperwork has been sent to the State for approval. The program includes a one-year certificate in viticulture and a two-year AAS degree in viticulture and enology.

Dir. Cheney asked if courses would be recurring often enough that a student might enter at anytime. Dr. Tomlin said that once they get through the first year, yes, that would be true. Dir. Conrad asked what the course capacity would be and how many are enrolled. The budget was built based on an enrollment of 20 with an attrition rate of 2%.

Motion: I move for approval of the Viticulture and Enology programs, as presented. Motion by Dir. Weikum, seconded by Dir. Cheney and carried unanimously.

Vice President Brandt presented a Budget Process Update for the Board’s information. She noted an assumption of a $1 tuition increase and a 2% increase in enrollment growth for building the budget for the 2008-09 academic year. No money was held for negotiations and held staff for no new requests. There is a need for about $50,000 for safety changes, beginning with the Ford Family Center. There also are some maintenance needs to be addressed. There were no questions from the Board.

Vice President Brandt presented some changes to Auxiliary Revenue Programs. This was an informational item for the Board.

- Reducing Special Revenue Fund, Grants and Contract by $1,527 to increase expenditures in the Trust Management account.

- Reducing Special Revenue Fund, Administratively Restricted by $41,537 to establish Aviation and to increase expenditures in the Conference on Aging accounts. Both are self-sustaining that provide instruction.

- Reducing New Club Program in the Agency Fund by $4,500 to establish the UCC chapter of the National Student Association club approved by ASUCC. The club intends to fund-raise activities intended to create awareness of different areas of nursing.

VP Brandt requested Board approval of the following resolutions (attached to permanent minutes):

Resolution No. 10 - Approval to Spend Funds

Board approval is requested to transfer from contingency to Financial Aid Fund in the amount of $130,524.

Motion: I move for approval of Res. No. 10, to transfer to Financial Aid Fund $130,524, as presented. Motion by Dir. Conrad, seconded by Dir. Cheney and carried unanimously.

Resolution No. 11 - Approval to Spend Funds

Board approval is requested to transfer from contingency to Financial Aid Fund in the amount of $4,764.

Motion: I move for approval of Res. No. 11, to transfer to Financial Aid Fund $4,764, as presented. Motion by Dir. Blanchard, seconded by Dir. Conrad and carried unanimously.

Human Resource Director, Joanne Hayes, presented for Board approval the personnel contracts for administrators and faculty for the 2008-09 academic year (attached to permanent minutes).

Chair Briggs asked for clarification that Robert Bell is listed for a contract, but his retirement was earlier approved in this March 19, 2008 College Board Minutes

meeting. Ms. Hayes agreed. Mr. Bell will be removed and will not receive a contract.

Motion: I move for approval of personnel contracts for 2008-09 for administrators and faculty, as presented. Motion by Dir. Blanchard, seconded by Dir. Cheney and carried unanimously.

Meeting adjourned at 8:38 p.m.

Respectfully submitted, Approved,

Blaine Nisson David Briggs

Clerk of the Board Chair of the Board

Recorded by Lee Salter

Attachments to Permanent Minutes:

Personnel

Policies 322, 323, 404, 721, 348

Viticulture/Enology Curriculum

Res. Nos. 10-11

Personnel Contract Lists