UMPQUA COMMUNITY COLLEGE

BOARD MINUTES

February 13, 2008

The Umpqua Community College Board of Directors met on Wednesday, February 13, 2008 in the Administration Building Board Room, Roseburg, Oregon. Chair Briggs called the meeting to order at 7:0 p.m., and the pledge of allegiance was given.

Directors present: David Briggs, Elaine Cheney, Betty Tamm, Wendy Weikum, Tom Keel and Helga Conrad.

Excused: Del Blanchard

Others in attendance:

Blaine Nisson Angus Kittleman Sandy Hendy

Bev Brandt Bentley Gilbert Roger Kennedy

Ross Tomlin Natalya Brown Cindy Genai,

Joanne Hayes Glen Walker

Lee Salter Sue Goff Javier Ayala

Dennis O’Neill Victoria DeVore

Consent Agenda:

A. Board Minutes of January 9, 2008

B. Personnel

Motion: I move for approval of the consent agenda. Motion by Dir. Tamm, seconded by Dir. Weikum and carried unanimously.

Hearing of Interested Persons:

Nursing student, Glen Walker, spoke to the issue of perceived Moodle problems. He noted undue stress on students and faculty alike and the inability to have regular communication between students and staff.

Dr. Nisson responded by acknowledging there are problems and that a team of staff members are working diligently to seek a resolution. He does not believe that solution is very far away and when resolved the solution will be shared with the students.

Chair Briggs said he appreciated the students input and hoped they shared their concerns with the nursing consultant when she was here recently.

Vice President Tomlin said he spoke with all the second year nursing students today about the problems and what may be happening. He will speak to the first year students tomorrow.

President’s Report:

• Reported on the two students chosen as nominees for the Jack Kent Cooke Scholarship this year, Stephanie Randolph, and Robert Johnson. He also shared the framed recognition of Dusty Dodd, last year’s nominee and a recipient of the Jack Kent Cooke award.

• Reported on an open student forum that was held yesterday in Jacoby Auditorium. It was very insightful and rewarding as always.

• Shared a flyer on the new viticulture program and the first classes being offered in Spring.

• Spoke on the colleges’ quest for a graduation speaker. Ideas are being solicited.

• Introduced Debra George, new Foundation Assistant and back-up position to Lee Salter.

Association Reports:

Tom Keel, OCCA Board representative, noted no board meeting was held this month.

There were no union reports but Angus Kittleman, ASUCC officer, reported on events held this quarter noting open forum, “focus the nation” and valentines fund raisers.

Chair Briggs also noted attendance at the ladies basketball game this evening and encouraged all to attend the men’s game following this meeting.

New Business:

Vice President Brandt presented for first reading approval by the Board a revision to Policy 404, Animals on Campus (attached to permanent minutes). Currently, we have a no animals on campus policy. It is difficult to police and is not neighborhood friendly. The proposed policy asks that animals be kept on leashes and owners clean-up after them.

February 13, 2008 College Board Minutes

It was asked if signs would be posted. Not at this time. College Council asked we try this without signage that might detract from the campus beauty. If it doesn’t work then signage will be reconsidered.

Motion: I move for approval of the first reading of Policy 404, Animals on Campus, as presented. Motion by Dir. Cheney, seconded by Dir. Tamm and carried unanimously.

Human Resource Director, Joanne Hayes, presented for first reading approval by the Board the following policy revisions (attached to permanent minutes):

Policy 322, Employee Tuition for Classes. Full-time employees have this benefit currently for themselves and immediate family members. Part-time employees’ dependents have not had this benefit.

Dir. Tamm asked what impact this would have for the College. We believe it will be well-received, but we do not know to what extent. We do receive FTE reimbursement for these students.

Motion: I move for approval of the first reading of Policy 322, Employee Tuition for Classes, as presented. Motion by Dir. Weikum, seconded by Dir. Cheney and carried unanimously.

Policy 323, Staff Development (attached to permanent minutes) for Adjunct Faculty. This revision allows part-time faculty to apply for staff development funds for professional development.

Motion: I move for approval of the first reading of Policy 323, Staff Development, as presented. Motion by Dir. Cheney, seconded by Dir. Weikum and carried unanimously.

Ms. Hayes also presented for Board approval a rate increase of 5% for adjunct faculty, as well as longevity steps.

Motion: I move for approval of the new rate structure for adjunct faculty, as presented. Motion by Dir. Tamm, seconded by Dir. Conrad and carried unanimously.

Vice President Tomlin presented for Board approval an increase in the EMT class fees. He noted that the hours for this class will be changing from 144 to 260. This covers the cost of the instructor’s time.

Motion: I move for approval of the increase in EMT class fees, as presented. Motion by Dir. Conrad, seconded by Dir. Tamm and carried unanimously.

Vice President Tomlin also presented for Board approval the academic calendar for 2008-09, which is in line with local school districts. (Attached to permanent minutes.)

Motion: I move for approval of the academic calendar for 2008-09, as presented. Motion by Dir. Keel, seconded by Dir. Cheney and carried unanimously.

Accounting Director Tom Eckerd presented for Board information a quarterly update report on the financial status of the College. He says college funds look good and he does not foresee any problems with property tax collection or tuition collections.

Vice President Brandt requested Board approval of two beverage service requests as per policy 308.

- Weekend Wine Workshops, Mar. 7, Apr. 11 & May 9, 2008

- Wine marketing workshop on Mar. 2-3, 2008

Motion: I move for approval of the beverage service requests, as presented. Motion by Dir. Weikum, seconded by Dir. Keel and carried unanimously.

Ms. Brandt presented an update report to the Board for their information regarding the College Master Plan. A task force has ben identified and OPSIS Architecture selected to perform the plan. The expense may be reimbursed from any capital construction bond approved by 2013. The Board previously approved the funding for this project last spring.

VP Brandt noted for Board information only, a change to Auxiliary Revenue Program Special Revenue Fund. We are reducing the Special Revenue Account by $20,000 to increase expenditures in Automotive account for the Toyota Express Training. It is a self-sustaining account.

February 13, 2008 College Board Minutes

VP Brandt requested Board approval of the following resolution (attached to permanent minutes):

Resolution No. 9 - Approval to Spend Funds

Board approval is requested to increase appropriations in the Financial Aid Fund in the amount of $2,579,724.

Motion: I move for approval of Res. No. 9, to increase appropriations in the Financial Aid Fund in the amount of $2,579,724, as presented. Motion by Dir. Cheney, seconded by Dir. Conrad and carried unanimously.

Meeting adjourned at 8:07 p.m.

Respectfully submitted, Approved,

Blaine Nisson David Briggs

Clerk of the Board Chair of the Board

Recorded by Lee Salter

Attachments to Permanent Minutes:

Policy 322, 323 & 404

Academic Calendar

Res. No. 9