UMPQUA COMMUNITY COLLEGE

· Dr. Nisson shared copies of the Mutual Aid Agreement between Umpqua, Linn-Benton, & Central Oregon Community Colleges.

· Business forum hosted with the Roseburg Area Chamber of Commerce. Dr. Nisson shared some materials regarding the demographics, employment, and growth of Douglas County. This information will be useful when reviewing the Strategic Plan.

· Dr. Nisson has been asked to serve on the OCCA insurance selection committee. The committee has already reviewed 7 proposals and will be selecting a final few for interviews. The one selected will be able to help all the community colleges find an affordable insurance company.

· Conversations are underway with Wildlife Safari to identify the common elements of our separate missions, and find ways that our students and the safari can benefit from a partnership.

· Dr. Nisson reminded the board that the Joint Boards retreat with the UCC Board of Directors, the UCC Foundation Board, & the UCC Alumni Board will be held January 24, 2008. A

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distinguished speaker, Ray Clements from the Clements Group will be facilitating the retreat. He is the head of the Clements Group, a community-college fund-raising institution.

· Dr. Nisson praised the Community Relations department for the graphics, presentation, and branding of the college compared to previous years. The publications are more appealing to our constituents. Although promotion and education of the community is a challenge for most community colleges and will continue to be a challenge for UCC, the Community Relations department was commended on their progress.

· Dr. Nisson shared an article from the News Review regarding the dedication of the Swanson Amphitheater.

OCCA/Association Reports:

The next meeting will be held Dec 7^th. UCC will be represented, even if Dir. Keel is unable to attend. The recent conference was well-attended and went well. Chair Briggs also commented on the success of the conference, and its focus for board members.

Association reports were heard from the students, faculty, and classified. Student Association President, Jeff Robin, spoke of the success of the Rocky Horror Picture Show which raised $300 for the Casa de Belen; he mentioned that the next major fund-raising event is planned for Valentine’s Day. Mr. Robin also reported that the blood drive was successful; although they were short of their goal of 39 units, they did receive 32 units of blood for the Red Cross. Student Council members attended the Northwest Student Leadership Conference, and reported that it went well. Mr. Robin will also be serving on the steering committee for next year’s conference. Otherwise, the students are winding down for the term.

Dee Winn reported for the faculty reported that things are going well with the faculty. Now that contract is in place, faculty and administration are utilizing the mechanisms according to the contract to work through issues, and that the process is open, honest, and collaborative.

Joyce Kelly reported that the classified have been happy with the contract, and are using the mechanisms put in place by the contract to work through issues. Things are going well and morale seems to be high.

Program Focus (TRIO):

Ross Tomlin introduced Kia Gregory, Dir. of ETS (Educational Talent Search) & UB (Upward Bound), and Mandie Pritchard, Dir. of TOP (Transfer Opportunity Program), who shared about their TRIO programs. Chair Briggs congratulated the college on receiving the Upward Bound grant.

Kia Gregory and Mandi Pritchard shared the success of their programs and shared literature with the board, and Mandy Elder, one of the ETS & TOP students shared how the program has assisted her with her college experience.

Old Business:

Ross Tomlin asked the board to approve the second reading of a tuition and testing fee waiver for graduates of the Roseburg Confidence Clinic, according to UCC Policy 710.5.

Motion: I move that we approve this issue. Motion by Dir. Cheney, seconded by Dir. Weikum, and carried unanimously.

New Business:

B. Javier Ayala, Director for Curriculum & Instruction, presented the UCC Assessment Schedule, and gave the board background information on the Outcomes Assessment process. Mr. Ayala spoke about direct & indirect measures, and compared outcomes assessment to enrollment reports & data. Both types of data are critical, and should be used in conjunction with each other. However, the “outcomes assessment” focuses on student success, and can be defined as the learning-piece of an institution’s data. Mr. Ayala spoke of the importance of this process to meet the accreditation

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mandate, as well as the benefit of institutionalizing the process so we are sure to meet assessment requirements in the future.

C. Joanne Hayes proposed a change in Board Policy #319 – Holidays, to be consistent for Administrators and Confidential Classified Employees according to the Faculty & Classified contracts. Mrs. Hayes also requested that the second-reading be waived in the interest of time to adequately advertise holiday closures, if so approved by the board.

Motion: I move we waive the two readings. Motion by Dir. Cheney, seconded by Dir. Conrad, and carried unanimously.

Motion: I move we approve this change in policy #319. Motion by Dir. Conrad, seconded by Dir. Tamm, and carried unanimously.

D Joanne Hayes proposed the first reading of a change in Board Policy #326 regarding Early Retirement, to be consistent for Administrators and Confidential Classified Employees according to the Faculty & Classified contracts.

Motion: I move for approval of the first reading of the change to policy #326. Motion by Dir. Keel, seconded by Dir. Weikum, and carried unanimously.

E. Joanne Hayes proposed a 3% increase in salary for the confidential employees effective retroactively to July 1, 2007, to be consistent according to the Classified contract.

Motion: I move that we approve with this item. Motion by Dir. Cheney, seconded by Dir. Conrad, and carried unanimously.

It was mentioned in discussion that a budget allowance was made for this.

F. Beverly Brandt presented the 2006-07 Annual Enrollment Report to the board. Dan Yoder, Dir. Institutional Research, and David Farrington, Dir. Enrollment Services were also present to assist with questions from the board. Mrs. Brandt shared several highlights from the report, which were included in the complete printed version distributed to the board. Dan Yoder, David Farrington, and Community Relations were commended for their good work in compiling the data and formatting it for presentation.

Chair Briggs pointed out that we were fortunate to move ahead with the new programs when we did, as the enrollment in those programs is paying off in FTE. It was also pointed out that it is good to see the increase in full-time students.

G. Beverly Brandt introduced Steve Buchko, Director of Custodial & Security, who presented a copy of a contract with the Red Cross, which proposes the use of the UCC campus as an emergency shelter. Areas of the campus that may be used are the track/grounds, gymnasium & locker rooms, and cafeteria. Every school in the county with the exception of UCC already has an agreement with the Red Cross, and our attorney Dan Clark has approved the language in the contract. Item postponed; 1^st reading tonight; review at the 2^nd reading.

There was some confusion as to the inclusion of the agreement in the packets; since it were not included in the packet, it was recommended that the item be postponed to the December board meeting to allow board members to review the agreement before voting for approval.

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Motion: I move that we accept, study, and present this item again at the December meeting, where it will be given a second reading. Motion by Dir. Cheney, seconded by Dir. Weikum, and carried unanimously.

H. Beverly Brandt explained to the board Res. No. 2, that the $57,060 for the JOBS program was restored by the Federal Government. This resolution is an accounting item to move the funds into the grant program.

Motion: I move that we approve Resolution No. 2. Motion by Dir. Conrad, seconded by Dir. Cheney, and carried unanimously.

I. Beverly Brandt presented a housekeeping item to the board, reporting the transfer of $218,185 from the Auxiliary Revenue fund to the Distance Ed-Hosted Online, CDL, and the Music/Vocal/Instrumental accounts. Mrs. Brandt explained that when the accounting system was set up in Banner this first time, there were some items that were coded incorrectly. The need to make such corrections was anticipated in the approved budget process, and the use of Auxiliary Revenue provides for such transactions.

J. Tom Eckerd, Dir. of Finance and Accounting, presented the quarterly financial report to the board, and answered questions by the board. The report was actually 4 months through October 31, 2007, with estimates for the remainder of the year as a budgeting tool. This report is currently un-audited, and Mr. Eckerd reviewed the favorable and unfavorable items that are being self-reported to the auditors. (The auditor will hold a work session with the board prior to the December board meeting).

K. Beverly Brandt explained to the board Res. No. 3, that a $7,800 grant was received to host the Russian Delegation. This resolution is an accounting item to approve the spending of the grant funds.

Motion: I move that we approve the expenditure for the Open World Grant, Resolution No. 3. Motion by Dir. Cheney, seconded by Dir. Tamm, and carried unanimously.

Meeting adjourned at 8:43pm.

Respectfully submitted, Approved,

Blaine Nisson David Briggs

Clerk of the Board Chair of the Board

Recorded by Sarah Miller

Attached to Permanent Record:

Personnel

Res. No. 3