UMPQUA COMMUNITY COLLEGE

BOARD MINUTES

June 19, 2007

The Umpqua Community College Board of Directors met on Tuesday, June 19, 2007 in the Administration Building Board Room, Roseburg, Oregon. Chair Briggs called the meeting to order at 7:03 p.m., and the pledge of allegiance was given.

Directors present: David Briggs, Del Blanchard, Elaine Cheney, Tom Keel, Shirley Cairns, Art Trout and Helga Conrad

Others in attendance:

Blaine Nisson                    Jean Galleher                                   Wendy Weikum 

Dennis O’Neill                  Honora NiAodagain                         Teresa Williams, N-R

Bev Brandt                        Kelly Wyatt                                      Betty Tamm 

Ralph Perrin                       Tom Eckerd                                     Bentley Gilbert 

Joanne Hayes                     Natalya Brown                                 Debbie Hill 

Lee Salter                           Ruthann Wilfong                             Sarah Miller

The meeting opened with a public Hearing of the Budget. Chair Briggs asked if anyone wished to speak to the proposed 2007-08 College budget document. No one did. Chair Briggs adjourned the hearing at 7:05 p.m. and opened the regular Board meeting.

President Nisson and Chair Briggs presented out-going board members’ Art Trout and Shirley Cairns with plaques recognizing their years of service to the Board and gifts from the College.

Consent Agenda:

              A. Board Minutes of May 14, 2007

B. Budget Committee Minutes of May 15, 2007

B. Personnel Actions

Motion:               I move for approval of the consent agenda. Motion by Dir. Blanchard , seconded by Dir. Cheney and carried unanimously.

Hearing of Interested Persons:

No one requested to speak.

President’s Report:

•            Thanked the Board for their attendance this week at the GED and UCC graduations as well as the welding program open house.

•            Noted the great media coverage for UCC student, Dusty Dodd for her achievements and receipt of the Jack Kent Cooke scholarship.

•            Provided a legislative update noting the community college budget of $500 million is scheduled for vote in both the House and the Senate this week.

•            An apprenticeship audit will be completed in the next 1-2 weeks. We will let the Board know when we receive the results.

•            New Vice President for Instructional Services, Dr. Ross Tomlin, will begin July 9.

•            Financial records for the College are set to close on June 25.

•            Shared a report from Institutional Research of 5-year enrollment trends at the College.

OCCA/Association Reports:

OCCA Board representative Tom Keel stated there has been no meeting, but noted the association plans to have monthly meetings beginning in September. Association reports were heard from the Administration, Classified and Faculty. Prior to the faculty report Chair Briggs made the following statement with regard to their written report.

“In the Faculty Union report it is noted that the Union has conducted an evaluation on Administrative personnel. Please be advised that the Board will not accept this evaluation nor will we receive an oral report on such activities. The College has established policies and procedures on employee evaluation processes. Further, the College has well established rules related to the disclosure of evaluative information. The integrity of the College’s evaluation process and employee rights needs to be maintained.”

Negotiations Update

Joanne Hayes, HR Director, reported that negotiation discussions continue with both the faculty and classified unions. The next meeting with the faculty is scheduled for June 25 and with the classified for August 2. She noted articles of tentative agreement reached so far.

Old Business:

Vice President for Administrative Services, Beverly Brandt, presented for Board approval a second reading of a proposed $2/credit increase in tuition effective summer term 2007 bringing tuition to $64/credit. Following are two motions.

Motion:               I move for no tuition increase. Motion by Dir. Blanchard, seconded by Dir. Trout.

After this motion, discussion occurred that since we are anticipating receiving more support than the Governor’s recommended budget, we should not ask students to further bear the burden. It was noted that, while the community college funding package is expected to be more than the budget was based on, it is not official until passed by the Legislature. Therefore, the motion was amended.

Motion:               I move for no tuition increase pending notification of receipt of $500 million funding approval from the Legislature. Motion by Dir. Blanchard, seconded by Dir. Trout. Both motions passed unanimously.

New Business:

President Nisson presented for Board approval a grant in the amount of $2,000 from the Dr. John and Betty Long Unruh Fund of the Oregon Community Foundation. Funds will be used toward replacement and upgrade of microphones and cable for live performances, for acoustical tiles for the practice rooms in Whipple Fine Arts, and/or application toward royalties for the 2007 Summer Musical.

Motion:               I move for approval of the $2000 grant from the Oregon Community Foundation, as presented. Motion by Dir. Cheney, seconded by Dir. Conrad and carried unanimously.

Vice President Brandt requested Board approval of the following beverage service requests as per policy 308.

              Alumni Assoc. Reception opening night of summer musical

              Rotary Amphitheater celebration

              Two “Top 100" Celebrations

              Viticulture/Enology focus group event

Motion:               I move for approval of the beverage service requests, as presented. Motion by Dir. Trout, seconded by Dir. Cairns and carried unanimously.

VP Brandt requested Board approval of the following two resolutions (attached to permanent minutes):

Resolution No. 14 - Establishing Clerk, Deputy Clerk, and Budget Officer

Board approval is requested to designate Dr. Blaine Nisson as Clerk of the Board and Ms. Beverly Brandt as the Deputy Clerk and Budget Officer for the 2007-08 fiscal year.

Motion:               I move for approval of Res. No. 14, Establishing Clerk, Deputy Clerk, and Budget Officer, as presented. Motion by Dir. Cairns, seconded by Dir. Blanchard and carried unanimously.

Resolution No. 15 - Banking

Board approval is requested to update designated depositories at banking institutions on behalf of the College. Those designees are Tom Eckerd, Dir. Of Finance and Accounting; Beverly Brandt, VP for Administrative Services, and Dr. Blaine Nisson, President.

Motion:               I move for approval of Res. No. 15, banking depositories, as presented. Motion by Dir. Cheney, seconded by Dir. Conrad and carried unanimously.

VP Brandt requested Board approval to permit short term use of funds belonging to one fund by another fund for the 2007-08 fiscal year, noting that by the end of the fiscal year all accounts are to be in a positive cash position.

Motion:               I move for approval of the request for interfund borrowing for fiscal year 2007-08, as presented. Motion by Dir. Blanchard, seconded by Dir. Keel and carried unanimously.

Ms. Brandt requested Board approval for the following budgetary changes. In the budget process, we specifically set up the new Auxiliary and Special Revenue Programs to provide for such needs.

               - Reduction of the Special Revenue Program holding account by $193,449 to establish a nursing faculty grant, trust management, Career Pathways, OR Community Nursing grant, Autzen grant for Jacoby, Intel lab upgrade, Professional Land Surveyors, Douglas County truck donation, and Unruh grant accounts.

              - Reduction of the Auxiliary Revenue Program holding account by $179,000 to establish the Truck Driving and Construction accounts.

Motion:               I move for approval of the budgetary changes as presented.. Motion by Dir. Keel, seconded by Dir. Blanchard and carried unanimously.

Vice President Brandt also requested Board adoption of the 2007-08 Budget of $38,502,627 and to impose the taxes provided for in the budget at the rate of $0.4551 per $1,000 of assessed value for operations. (Attached to permanent minutes)

Motion:               I move for approval of Res. No. 16, Adopting the Budget for 2007-08 of $38,502,627 with the tax rate, as presented. Motion by Dir. Trout, seconded by Dir. Blanchard and carried unanimously.

Dir. Cairns and Dir. Trout were wished well. Dir. Cairns reflected on the changes at the college during her 17 years of service all of which moved the institution forward. She wished newcomer Betty Tamm well. Dir. Trout said he always felt a person should give back to the community in which they live. He will look for another way to do that, and also provided good wishes to the new board members.

Meeting adjourned at 8:02 p.m.

Respectfully submitted,                                                               Approved,

Blaine Nisson                                                                              David Briggs

Clerk of the Board                                                                       Chair of the Board

Recorded by Lee Salter

Attachments to Permanent Minutes:

              Res. No. 14-16