UMPQUA COMMUNITY COLLEGE
BOARD MINUTES
March 21, 2007
The Umpqua Community College Board of Directors met on Wednesday, March 21, 2007 in the Administration Building Board Room, Roseburg, Oregon. Chair Briggs called the meeting to order at 7:00 p.m., and the pledge of allegiance was given.
Directors present: David Briggs, Tom Keel, Elaine Cheney, Helga Conrad, Art Trout, and Shirley Cairns
Excused: Del Blanchard
Others in attendance:
Blaine Nisson Jeff Robin Jean Galleher Dan Yoder
Doris Johnson Bentley Gilbert Pete Bober RuthAnn Wilfong
Dennis O’Neill Dee Winn Ken Carloni Nancy Nowak
Bev Brandt Kelly Wyatt Susan Rochester Cindy Shroba
Joanne Hayes Teresa Williams, N-R Natalya Brown Lee Salter
Consent Agenda:
A. Board Minutes of February 13, 2007
B. Personnel Actions
Motion: I move for approval of the consent agenda. Motion by Dir. Keel , seconded by Dir. Cheney and carried unanimously.
Hearing of Interested Persons:
No one requested to speak this evening.
President’s Report:
• Presented the proposed Instructional Division Chart. A committee was formed to review the instructional division and make a recommendation for structure. They originally proposed six divisions, but this was too costly for the College to put in place. An alternative plan was proposed and unanimously supported by the committee. This plan was presented to the faculty as a whole. There are some issues that need to be addressed, but the plan was found to be acceptable. There will be three main divisions.
• Noted the upcoming focused interim visitation. An interim report has been prepared and we feel we have addressed all four issues noted in the accreditation visitation last fall. The interim visit is scheduled for April 11.
• - Provided a legislative update. We are concerned about what we are hearing are going to be the proposed budget figures coming from the Ways & Means Co-Chairs set to be released tomorrow. This is extremely problematic for this institution and all of Oregon. We have worked long and hard to deliver our message, and we will continue our efforts.
- The Capital Construction proposal is scheduled for hearing this week. There are concerns regarding taking the debt limit too close to the maximum. There are concerns whether community colleges can meet their match for these bonds if there were a downturn in the economy.
- Shared responsibility (increase in financial aid) is tied to an increase in the corporate minimum tax, and there is no plan to increase taxes at all at this point.
- Urged all to contact their legislators in support of the community colleges.
• Noted that the Oregon Student Scholar Reception is scheduled in Salem on April 23.
• The Legislative Reception is scheduled at the OCCA office in Salem on April 18, 5-7 p.m.
• The annual Cow Creek Scholarship Banquet is set for May 3 at Seven Feathers. This is where area high school graduates are given a scholarship to UCC by the Cow Creeks. We will be presenting each graduate a UCC sweatshirt.
OCCA/Association Reports:
Dir. Keel, OCCA Board member, spoke about the passage of SB 426 (health insurance move to PEBB). This will cost UCC approximately $394,000 the first year. He encouraged everyone to do what they can (letters, calls, visits to legislators) to work towards passage of an acceptable budget.
Chair Briggs called on the Faculty Union Chair, Dee Winn for their report, but asked he not address bargaining items with the Board. Mr. Winn noted the point of his written report was not to get into a debate of differences between full-time and part-time faculty, but to note there is extensive literature on the value of full-time faculty and part-time faculty. He said the second page of his report was to show some of the issues an institution must face when using a large number of part-time faculty. Mr. Winn asked to call on Ken Carloni to speak to those issues. Chair Briggs said no, these are bargaining issues.
Dir. Keel said there is a bill in the legislature to address the full-time/part-time issue. It will be interesting to see how it plays out. Dir. Cheney said we value all faculty whether they are full-time or part-time.
There was no classified union or administrative association report this evening.
Jeff Robbin, ASUCC president reported on the post-cards to legislators project and collections for the animal shelter.
Negotiations Update
Joanne Hayes, Dir. For Human Resources, presented a brief report on the progress of union negotiations with the faculty and classified unions. This process began last June and has been a collaborative process. Negotiations with faculty have seen a tentative agreement with 16 of 25 articles. Economic issues are being addressed by subcommittees. A base assumption is that we will receive the recommended governor’s budget. If this is not the case then we will need to readdress these areas. Discussions with the Classified union have tentative agreements with 9 of the 23 articles. The next date for negotiations is April 24. She will make an update report at each board meeting until a contract has been reached.
Focus Program:
Pete Bober, Dir. For Workforce Development, presented the Board with a flyer that speaks to what the Workforce Development Department is about and services and product available. He reported on what the WDD is doing for our community in the way of training opportunities for employers. He spoke of the importance on providing a quality service. He also spoke about working to strengthening the relationship/partnerships with UT&E and the Oregon Dept. Of Employment.
Dir. Conrad complimented Mr. Bober for his representation at the recently held County Job Fair.
Chr. Briggs asked how the welding program revamping was going. Mr. Bober referred the question to Mr. O’Neill, VP of Instruction. He said the welding lab should be ready to open in May. We are still offering classes. There are 10 students we continue to work with to meet their educational needs in this area.
Dr. Nisson commended Mr. Bober on the fine job he is doing.
Old Business:
Vice President for Instruction, Dennis O’Neill presented for second reading approval revisions to policy 720 (attached to permanent minutes) which brings course numbering changes in Math 52 and Math 60 competency challenge tests into alignment with requirements for the AAS degree. It does not change degree requirements.
Motion: I move for approval of the second reading of revisions of Policy 302.8 as presented. Motion by Dir. Trout, seconded by Dir. Conrad and carried unanimously.
New Business:
Beverly Brandt, VP for Administration, presented for first reading approval a revision to policy 710.1 to reduce the amount of discount tuition offered to high school students from 30% to 20%. After speaking with some of the area school districts it is felt they cannot afford our elimination of the discount altogether, but could if it was done gradually. Therefore, we would come back to the Board next year to ask for further reduction.
Dir. Trout asked why we don’t make the policy revision to state there will be further reductions instead of bringing the policy back again next year. Ms. Brandt said this had not been discussed.
Dir. Cheney asked several questions to gain an understanding of the policy and how many students take advantage of it. She asked how much this would save the College. The amount is approximately $25,000. Ms. Cheney said she felt we were losing sight of who we are here to serve.
Dir. Keel asked if we would send notices to each of the school district that this action is occurring. That way they have an opportunity to respond before the second reading.
Motion: I move for approval of the first reading of revisions to Policy 710.1 as presented. Motion by Dir. Trout, seconded by Dir. Conrad and carried by a vote of 5 yes and 1 no (Dir. Cheney).
Dan Yoder, Interim Institutional Researcher for Planning and Assessment, presented the 2006-07 Strategic Plan progress report for Board information. He noted that a Table of Contents had been added to assist in locating information easier. He provided highlights of each of the College goals, some of which are UCC Life portal for faculty/student use, internal training with staff, new student clubs, partnerships within the community, new programs within the Business and Industry division, marketing and college branding, and the implementation of Banner system is nearing completion and we are making good use of this system. In a year or two we will be able to use this system for planning purposes.
Chr. Briggs asked about the articulation agreements with the 4-year universities, specifically with OIT. Mr. O’Neill said this is still a work in progress, and may not be completed until fall.
Doris Johnson, Exec. Dir for Institutional Advancement, presented the Board a report on grant activities as of March 2. The report reflects those grants that are currently active, those that involve partnerships with outside agencies, and those that have been submitted and we await decisions. Currently, UCC is implementing over $3.5 million in grants and awaiting decisions on another $1.5 million.
Dir. Trout said this looks like a larger number of grants than we used to get when we had a full-time grant writer.
Dr. Nisson spoke of one grant with which we are able to loan 20 computers and printers to students who do not have computer access from home. This grant is from the Whipple Foundation, and if successful, we may expand the program with a drive in the community.
Chair Briggs asked if the Upward Bound grant is expired. It is, but we have reapplied and are waiting to hear the decision.
Ms. Johnson presented for Board acceptance of a grant from Property and Casualty Coverage for Education (PACCE) for the purchase of two new Defibrillators in the amount of $1,490.
Motion: I move for approval of the 2 AED’s as presented. Motion by Dir. Trout, seconded by Dir. Cheney and carried unanimously.
VP Brandt requested Board approval of the 2005-06 Audit as previously presented to the Board during their work session on March 8, 2007 by Ken Kuhns, auditor. She noted copies of the audit are available for viewing.
Motion: I move for approval of the Auditor’s report as presented. Motion by Dir. Trout, seconded by Dir. Cairns and carried unanimously.
Vice President Brandt presented several resolutions for Board approval as follows:
Resolution No. 6 - Intent to Reimburse Expenditures with Proceeds of Future Tax Exempt Obligation
This is a formality to declare the district’s intent to reimburse expenditures with the proceeds of a future issue of tax-exempt obligations, as per our attorney. This needs to be in place should we go to bonding for future capital construction.
Motion: I move for approval of Res. No. 6, Intent to Reimburse Expenditures, as presented. Motion by Dir. Trout, seconded by Dir. Cheney and carried unanimously.
Resolution No. 7 - Dissolution of URCOG Relationship
This also is a formality requested by Douglas County to provide something in writing for their files. This resolution dissolves the relationship between UCC and URCOG (Umpqua Regional Council of Governments) effective immediately.
Motion: I move for approval of Res. No. 7, Dissolution of URCOG Relationship, as presented. Motion by Dir. Trout, seconded by Dir. Conrad and carried unanimously.
Resolution No. 8 - Acceptance of Funds
Resolution No. 8 allows acceptance of $15,000 Intergovernmental Agreement for EDI Implementation for Electronic Transcripts and additional funds in the amount of $203,073 for Perkins grant, WIA Introduction to the Trades, Glide and Douglas Rural Projects.
Motion: I move for approval of Res. No. 8, Acceptance of Funds, as presented. Motion by Dir. Trout, seconded by Dir. Cairns and carried unanimously.
Resolution No. 9 - Facilities Master Plan
This resolution passage allows the facilities master planning process for the next 15 years at UCC, at a cost not to exceed $100,000. This expense may be reimbursed from any capital construction bonds approved by 2013.
Dir. Trout asked if we would actually be going out for bid. The answer is yes. He also asked if this is enough money to accomplish this. The answer is yes.
Motion: I move for approval of Res. No. 9, Facilities Master Plan Request for Proposal, as presented. Motion by Dir. Trout, seconded by Dir. Keel and carried unanimously.
Resolution No. 10 - PACCE Grant
Approval to accept $1,490 safety grant for the purchase of two AED’s (defibrillators).
Motion: I move for approval of Res. No. 10 for purchase of 2 AED’s as presented. Motion by Dir. Cheney, seconded by Dir. Keel and carried unanimously.
Resolution No. 11 - Approval to Spend Funds
This resolution allows the increase of budgeted expenditures in the CPR program by $47,000 as a self-support/contract program, and is not combined with the EMT budget.
Motion: I move for approval of Res. No. 11, Approval to Spend Funds, as presented. Motion by Dir. Cheney, seconded by Dir. Conrad and carried unanimously.
VP Brandt also requested a change in the Budget Calendar for the external budget committee. We would like to change the date of the first meeting from April 17 to April 19 due to schedules of some of those who need to be in attendance.
Motion: I move for approval of the budget meeting change of meeting date, as presented. Motion by Dir. Conrad, seconded by Dir. Trout and carried unanimously.
Joanne Hayes, HR Director, presented for Board approval the early retirement request of Jean Galleher, Director of the Transfer Opportunity Program effective August 31, 2007 as per policy 326, sections a-d. Jean was given the opportunity to address the Board. She noted her pride in students in the TOP program.
Jean will change the effective date of her retirement if there were to be a change in the Early Retirement Policy that would impact her medical benefits prior to retirement.
Motion: I move for approval of the early retirement of Jean Galleher as per policy. Motion by Dir. Trout, seconded by Dir. Cheney and carried unanimously.
Ms. Hayes also presented for Board approval the personnel contracts for 2007-08 (attached to permanent minutes).
Motion: I move for approval of the personnel contracts for 2007-08 as presented. Motion by Dir. Trout, seconded by Dir. Cheney and carried unanimously.
Resolution No. 12 - Freeze in Tuition
Dr. Nisson presented for Board approval Res. No. 12, Tuition Freeze for 2007-08 if the legislature approves the requested community college funds of $529 million. If approved, this resolution will be forwarded to local legislators as well as the full Ways & Means Committee.
Dr. Nisson said he would work hard to keep the tuition from increasing in 2008-09 as well if at all possible.
Motion: I move for approval of Res. No. 12, Tuition Freeze, as presented. Motion by Dir. Trout, seconded by Dir. Cheney and carried unanimously.
Dr. Nisson asked for a Board member to sit on the ODOT advisory committee for the Del Rio realignment project. Chair Briggs appointed Dir. Conrad to serve in this capacity.
Another committee appointment request is for the Strategic Plan 2008-2013. The first meeting will be May 4. Chair Briggs stated he would like to talk to Board members and then make a decision.
The Board congratulated the UCC men’s basketball team for making the playoffs.
Meeting adjourned at 8:50 p.m.
Respectfully submitted, Approved,
Blaine Nisson David Briggs
Clerk of the Board Chair, Board of Directors
Recorded by Lee Salter
Attached to Permanent Minutes:
Personnel Actions
Policy 720
Policy 710.10
Personnel Contracts
Res. Nos. 6-12