UMPQUA COMMUNITY COLLEGE
BOARD MINUTES
February 13, 2007
The Umpqua Community College Board of Directors met on Tuesday, February 13, 2007 in the Administration Building Board Room, Roseburg, Oregon. Chair Briggs called the meeting to order at 7:00 p.m., and the pledge of allegiance was given.
Directors present: David Briggs, Tom Keel, Elaine Cheney, Del Blanchard
Excused: Art Trout, Shirley Cairns, Helga Conrad
Others in attendance:
Blaine Nisson Jeff Robin Sue Goff Jean Galleher
Doris Johnson Bentley Gilbert Suzanne Schultz Sara Desante
Dennis O’Neill Dee Winn Ken Carloni Chris O’Neil
Bev Brandt Kelly Wyatt Kaila Fromdahl Marsha LaVerne
Ralph Perrin Steve Buchko Teresa Williams Breanne Linville
Joanne Hayes Melinda Benton Mariah Beck Kelsey Osburn
Lee Salter Jim Arnold Honora NiAodagain Jan Perry
Sarah Miller Andre’ Jacob Lisa Jennings
Consent Agenda:
A. Board Minutes of January 9, 2007
B. Personnel Actions
Motion: I move for approval of the consent agenda. Motion by Dir. Cheney, seconded by Dir. Blanchard and carried unanimously.
Hearing of Interested Persons:
No one requested to speak this evening.
President’s Report:
• Introduced Sarah Miller, Administrative Asst. To VP for Administrative Services/Exec. Dir. For Institutional Advancement and welcomed her to her new position.
• Noted a handout of the UCC legislative action plan for each Board member.
• Spoke of the possibility of a new senior center to be located at non-profit center. Sandy Hendy, Dir. Of Nursing, is representing the college on this task force. We are looking at offering classes as well as using the new facility to enhance the culinary arts program. This is strictly an exploration, and no commitment by the college has been made.
• Discussed the nursing faculty salary survey that was conducted in the state. He noted that UCC’s pay is slightly below the average. Most institutions take degrees and teaching experience into consideration. The same is true for adjunct pay.
Dir. Cheney asked if current nursing vacancies have been filled. They have. She also asked what unique recruitment is. Dr. Nisson said it referred to national searches for specific faculty and requirements for teaching in those specific areas.
• Provided an update regarding the legislative session: Capital construction is still moving forward, the cost of insurance increase by moving to PEBB, student legislation, and the skill-up bill.
• The first College Council meeting was held on Feb. 7. We will be meeting on the first and third Wednesday of each month.
• Stated that Board members should be receiving soon a copy of the college audit. A work session with the auditor will be held in March. Dr. Nisson called on VP Brandt to speak to the audit. She apologized for the lateness of the report and will not be so tardy in the future.
Chr. Briggs asked how this would affect the budget process. With the adoption of the budget not until June, it has no affect.
• Noted that meetings, which will be monthly, have begun with the faculty and classified.
• Spoke of feedback received positive feedback from a parent re: the Construction Technology Program.
• The internal budget task force has been formed and will begin meeting soon.
• Noted a foundation report will be heard later this evening.
• Are working with faculty re: program review criteria.
• An ad has just been placed for administrative positions currently vacant. We will be following up soon with ads for faculty positions that are vacant.
• Noted a positive meeting with the Umpqua Winegrowers Assoc. They offered us any assistance they could and will have four volunteers serve on an advisory committee.
Dir. Blanchard asked if other community colleges offered a viticulture program. One is at Chemeketa CC.
OCCA/Association Reports:
Dir. Keel, OCCA Board member, spoke about the Board meeting he attended earlier this month. He offered copies of the state budget outlook for those interested. He and Chair Briggs met with all our local legislators in Salem along with President Nisson. Dir. Keel also attended a legislative training day. He provided updates on bills in legislation that pertain to education.
Jean Galleher presented the Administrative Assoc. report, noting there will be no economic presentation from the association this year.
Dee Winn, Faculty Union Chair, presented Melinda Benton as this month’s highlighted faculty member. Ms. Benton spoke about the college student newspaper, The Mainstream, which she is advisor for. She noted changes in the paper this year and what a good job the students are doing in creation/design/production of the paper. She teaches journalism and writing classes as well. Mr. Winn also noted negotiations are going well. He addressed items in the faculty written report, noting the hopes that people are clear that college enrollment figures were projections.
Dir. Cheney asked for clarification of some statements made in the faculty report. She asked if faculty were now clear regarding enrollment projections. Dee said yes. Dir. Cheney also asked the statement re: reasons staff have left. Mr. Winn said faculty felt there should be an exit process for employees. Ms. Hayes stated there is not a formal exit process in place for staff. She also asked about the faculty statement regarding the budget. Mr. Winn said he has had one discussion with VP Brandt regarding the budget process and said there is now an understanding.
There was no classified union report this evening.
Jeff Robin, ASUCC president reported on activities of the student government.
Focus Program:
Doris Johnson, Exec. Dir. For Institutional Advancement, presented this month’s program focus: The UCC Foundation. She noted her report within the Board packet along with an action plan for the foundation. The action plan was created in August 2005 at the Foundation Board retreat. She highlighted that the Foundation assets are $6,298,860 as of January. It has doubled since 2001. Much of this success can be attributable to the hard work of Terry Swagerty. The first student scholarship donor reception was held in May and now a “Friends of UCC” reception was held. A change in the by-laws allowed for an expansion of the Board and the structure to create committees as needed. They are now also able to provide emergency loans and grants by donors. A marketing plan has now been created and the first annual report has been issued. The goal for the future is to focus more on College needs, assisting with staff development/recognition, capital construction campaigns. It is felt that a full-time foundation director is needed to move the foundation forward with these plans. Douglas County is a very giving community and we need to further cultivate relationships with donors.
Old Business:
Joanne Hayes, Human Resource Dir. presented for Board approval the second reading of revisions to Policy 302.8 - Employment procedures for Full-Time Employees, as presented at the January meeting (attached to permanent minutes).
Motion: I move for approval of the second reading of revisions of Policy 302.8 as presented. Motion by Dir. Blanchard, seconded by Dir. Cheney and carried unanimously.
New Business:
Vice President for Instruction, Dennis O’Neill presented for first reading approval revisions to policy 720 (attached to permanent minutes) which brings course numbering changes in Math 52 and Math 60 competency challenge tests into alignment with requirements for the AAS degree. It does not change degree requirements.
Motion: I move for approval of the first reading of revisions to Policy 720 as presented. Motion by Dir. Cheney, seconded by Dir. Keel and carried unanimously.
Steve Buchko, presented for Board approval the emergency response plan. A full copy of the plan was previously mailed to Board members. He stated that pandemic flu is not fully addressed in the plan at this point, but will be by spring. He noted that as part of this plan the College will begin holding regular fire drills in the spring. Mr. Buchko handed out copies of a quick reference guide for different types of emergency situations, addressed a plan for responding to a medical emergency, security communication, and AED (defibrillator) training for staff.
Dir. Cheney asked if the College has a phone tree developed. The answer is yes. She also thought it would be wise to have a statement for first responders as to training required and expectations.
The Board thanked Mr. Buchko for this very well prepared report and commended Nina Torrey of Community Relations for her graphic design in these publications.
Motion: I move for approval of the Disaster Plan report as presented. Motion by Dir. Blanchard, seconded by Dir. Cheney and carried unanimously.
Dr. Ralph Perrin, VP for Student Development, presented the College housing feasibility study for Board information. A committee was formed two years ago to undertake the collection of data and analyzation of such to make a recommendation on student housing to the college. One site visit to Southwestern Oregon Community College and several phone conferences were completed with other colleges that have student housing. Findings included that 21% of UCC students surveyed would be interested in housing, most of whom live in outlying county areas, the cost of building and maintaining student housing would make monthly rent to be between $500-600. This makes it cost prohibitive for most students.
The recommendation is that there is an interest and a need for housing if affordable and included amenities of an apartment style complex. The financial costs, however, are not feasible for students. We should continue to investigate the possibility of an outside vendor who would be interested in building and managing a housing complex for students. This should be folded into the College Master Plan.
Chr. Briggs asked if a site was looked at. Dr. Perrin said a Facilities Master Plan will assist in determining whether it should be located on campus or elsewhere nearby.
Ms. Hayes presented for Board approval the retirement request of DST instructor, Marilyn Klingbiel, who began full-time employment with the College in 1999. She requests early retirement according to policy 326, sections A-D, effective Feb. 28, 2007. President Nisson acknowledged Ms. Klingbiel for her outstanding teaching at UCC. He stated that Intel told him that UCC’s DST program was the best in the state. Our instructors have put together a fine program.
Dir. Blanchard asked for a letter of congratulations be sent to Ms. Klingbiel on behalf of the Board.
Motion: I move for approval of the early retirement of Marilyn Klingbiel as per policy. Motion by Dir. Cheney, seconded by Dir. Blanchard and carried unanimously.
VP for Administrative Services, Beverly Brandt, presented for Board information, a quarterly financial report as of January 31 with the exception of half of the January payroll. This is due to the changeover to Banner. Currently we have 37% of revenue left to collect and 60% of expenditures to occur. Expenditures normally occur more towards the end of the year. She noted the format of this report will be changing. She has worked on this with the auditor and will begin doing this report herself starting July 1. She also noted that an interim Dir. For Accounting will begin soon.
Chair Briggs asked Dir. Blanchard to read a prepared statement regarding the President’s evaluation which was completed on February 5. He read, “The Board conducted the annual evaluation of Dr. Nisson in executive session on January 5. The consensus of the Board is that President Nisson is doing a good job at UCC. The Board plans to take action at a future meeting to add a year to the President’s contract”.
Meeting adjourned at 8:45 p.m.
Respectfully submitted, Approved,
Blaine Nisson David Briggs
Clerk of the Board Chair, Board of Directors
Recorded by Lee Salter
Attached to Permanent Minutes:
Personnel Actions
Policy 302.8
Policy 720