UMPQUA COMMUNITY COLLEGE

BOARD MINUTES

January 9, 2007

The Umpqua Community College Board of Directors met on Tuesday, January 9, 2007 in the Administration Building Board Room, Roseburg, Oregon. Chair Briggs called the meeting to order at 7:02 p.m., and the pledge of allegiance was given.

Directors present: Elaine Cheney, Tom Keel, Art Trout, David Briggs, Helga Conrad, Del Blanchard, and Shirley Cairns.

Others in attendance:

Blaine Nisson                    Jean Galleher                     Kelly Wyatt                       Katie Cunnion

Doris Johnson                    RuthAnn Wilfong              Joyce Kelly                        Natalya Brown 

Joanne Hayes                     Kaila Fromdahl                  Jeff Robin                          Dee Winn 

Ralph Perrin                       Sue Goff                            Ann Fauss                          Robert Taylor

Dennis O’Neill                  Debbie Hill                        Bentley Gilbert                  Teresa Williams, N-R

Beverly Brandt                  Lee Salter 

Consent Agenda:

              A.          Board Minutes of December 12, 2006

              B.          Personnel Actions

Motion:              I move for approval of the consent agenda. Motion by Dir. Blanchard, seconded by Dir. Conrad and carried unanimously.

Hearing of Interested Persons:

No one requested to speak this evening.

Dave Stricklin, UCC women’s basketball coach, who introduced this year’s team and spoke about the high academic standing of the team. Each team member introduced themselves, and the Board was encouraged to attend the games this year.

President’s Report:

•            Noted that each member of the Board was receiving a copy of the College Emergency Response Plan. They will be asked to approve this at their February meeting. Dir. Trout asked if an expert had reviewed the plan. We have staff members we consider experts (Dennis O’Neill and Jesse Morrow from law enforcement/first responder). Dir. Trout expressed concern that the College could be judged or sued based on how we dealt with an actual emergency.

•            The legislative session is open. March 6 will be UCC Day in Salem. We will also host a reception at the OCCA offices for our legislators, and we will campaign for support for our funding and capital project funding.

•            The College Council membership has been identified and will begin meeting in February. This council will be advisory to the president.

•            A master plan for the college needs to be formalized. A work session in February was suggested for the Board to go through a master planning process. An architect in the Portland has agreed to come down and work with the college on forming the master plan.

•            GED graduation is Friday, Jan. 19 at 7 p.m. Board members were asked to let Lee know if they plan to attend.

•            Steve Buchko was commended for writing a grant that was successful in UCC receiving an additional 2 defibrilators.

•            Introduced Bentley Gilbert as UCC’s interim Director of Community Relations and he was welcomed by the Board.

OCCA/Association Reports:

Dir. Keel, OCCA representative, reported there is a legislative summit Jan. 23-25 in Salem which he plans to attend.

A report was heard from the students on activities planned for Winter term. No formal reports from the faculty, classified or administration was presented, however the faculty and classified stated negotiations are progressing. President Nisson commended the faculty for their hard work in getting outcomes identified for courses offered, and now are working on assessment.

Vice President Perrin introduced the College Program Focus this month which is the Counseling and Advising Services Center. He introduced Ann Fauss, Director for Counseling, who spoke about the Center’s staff and how their focus is service to students. From advising/counseling to placement in classes and jobs, disability services, and testing, this staff is very busy and averages 1300 students per advisor. She spoke of a new student registration process. Every student fills out an intake form and evaluation of services provided. There is no waiting for appointments, at-risk issues are identified early, and a complete plan is created for every student. New services include CLEP and credit for prior learning.

Dir. Trout asked what the hours of services to students are. They are 8 to 5 and open until 6 p.m. on Tuesdays and additional evenings during the first week of each term. With on-line registration now available, more students are taking advantage of this option vs. coming to campus.

President Nisson commended Ann on her apparent enthusiasm for service to students and for her staff for all their hard work.

New Business:

Vice President for Administrative Services, Beverly Brandt, presented for Board approval a proposed budget reduction recommendation (attached to permanent minutes). She noted that as result of monitoring the Fall quarter enrollment as compared to tuition collections, there is a need to reduce the 2006-07 operating budget by 5%. The recommended reduction is $828,524. This is approximately $81,824 more than target, and provides a cushion for emergent needs or further reductions in later quarters. This reduction was done with total respect for employment, although 3 part-time employees were lost at the Woolley Center.

Dir. Trout noted that some of these funds cut will need to be replaced in order to avoid cutting employees. Dir. Conrad asked if she was correct in understanding that some of these cuts are permanent cuts and some are temporary. Ms. Brandt agreed and noted that salary funds gained through non-replacement of some key positions will need to be addressed. Vice President O’Neill stated that everything was done to avoid cuts that directly affect students.

Dir. Cheney asked about cuts made in Health and Safety. Mr. O’Neill noted salary savings from unfilled positions and accumulations of student fees and monies not spent in summer in the logging program and business. Also some savings was realized from reductions in supplies.

Motion:              I move for approval of the proposed budget reductions, as presented. Motion by Dir. Trout, seconded by Dir. Blanchard, and carried unanimously.

Executive Director for Institutional Advancement, Doris Johnson, presented for Board approval the first reading of the 2007-08 Institutional Strategic Plan. The plan was given to Board members at last month’s meeting for review.

Dir. Cairns expressed concerns about how the process for the next five year plan would be carried out. She felt some of the deadlines were unrealistic, and that she did not see many community education offerings in North County and felt that should be included in the plan. She said she could not support the Strategic Plan as it is now.

Ms. Johnson explained that the plan is a living plan, and some goals are fluid in that they may not have an ending date, but will carry over into the next five-year plan. Dr. Nisson also tried to explain that this is the final year of the first five-year plan. In the spring discussions will begin with the community for the next five years, but the new plan may very well include some of the current plan goals and initiatives.

Dir. Briggs noted that facilities were not addressed. Ms. Johnson said that is because the Facilities Master Plan is not completed. Dir. Briggs said he just wanted to be sure we were not asking to do something that our facilities could not support.

Dir. Cheney asked what the ramification would be for not approving this plan this evening. Ms. Johnson said it would impact the budget development and approval. Dir. Trout asked if approved, could Dir. Cairns concerns still be addressed before second reading. The answer was yes.

Motion:              I move for approval of the first reading of the 2007-08 Institutional Strategic Plan, as presented. Motion by Dir. Cheney, seconded by Dir. Blanchard, and carried unanimously.

Joanne Hayes, Dir. Of Human Resources, presented for first reading approval by the Board, revisions to policy 302.8 - Filling Vacancies for Full-time Positions (attached to permanent minutes). The revisions have been reviewed by legal counsel and will be shared with the union negotiation teams.

Dir. Cairns said she would have liked to see attention to diversity included. Ms. Hayes noted.

Motion:              I move for approval of the first reading of the revisions of Policy 302.8, as presented. Motion by Dir. Trout, seconded by Dir. Cheney, and carried unanimously.

Dir. Trout presented for Board approval the appointment of Verniece Paterson to the UCC Budget Committee to fill the existing vacancy in Zone 3. This term expires June 30, 2008.

Motion:              I move for approval of the appointment of Verniece Paterson to the UCC Budget Committee, zone 3, as presented. Motion by Dir. Blanchard, seconded by Dir. Conrad, and carried unanimously.

Vice President for Instruction, Dennis O’Neill, presented for Board approval the 2007-08 Academic Calendar (attached to permanent minutes). The calendar matches the spring break of local school districts and the Oregon University System.

Motion:              I move for approval of the Academic Calendar for 2007-08, as presented. Motion by Dir. Trout, seconded by Dir. Cheney, and carried unanimously.

The meeting adjourned at 8:12 p.m.

Respectfully submitted,                                                                             Approved,

Dr. Blaine Nisson                                                                                      David Briggs

Clerk of the Board                                                                                     Chair, Board of Directors

Recorded by Lee Salter

Attached to Permanent Minutes:

Personnel Actions

Budget Reductions

Policy 302.8

2007-08 Academic Calendar