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Student Code of Conduct

This Student Code of Conduct describes your rights and responsibilities while a student at Umpqua Community College. It also describes the College’s disciplinary process, and also, how a student can have a grievance addressed.

Umpqua Community College Board of Trustees has adopted the following Student Code of Conduct as of summer 2008.


721.0 Student Code of Conduct

Students at Umpqua Community College are expected to conduct themselves in a manner compatible with an educational environment and in accordance with standards of the college that are designed to perpetuate its educational purposes.

The college, because of its responsibility to provide a safe and supportive learning environment, has certain obligations that need to be reflected as rules in the governance of student conduct and discipline.

Through this Student Code, Umpqua Community College describes 1) the responsibilities, rights and freedoms afforded to students and 2) conduct that would interfere with the educational mission of the institution.

The provisions of the Student Code of Conduct are not to be regarded as a contract between the students and the College. The College reserves the right to amend any provision herein at any time in accordance with established College policies. Communication of any changes will be made to the College community in an appropriate and timely fashion.

This Student Code of Conduct will apply to conduct which occurs on College premises and to conduct which occurs elsewhere during the course of a College-sponsored activity. Off-campus behavior that adversely affects the College and/or the pursuit of its objectives may also be subject to the Umpqua Community College Student Code of Conduct.

The Vice President for Student Development (VPSD) is responsible for the administration of the Student Code of Conduct. In the absence of the VPSD, the President may appoint a designee to administer the Student Code of Conduct.


721.1 Definitions

  1. The term “ORS” means Oregon Revised Statutes, which are the codified laws of the State or Oregon.
  2. The term “college” or “College” means Umpqua Community College.
  3. The phrase “Board of Directors” means Umpqua Community College’s Board of Directors, which is the policy manager of the College. Board members are elected by the local community.
  4. The term “student” includes all persons taking courses at the college, both full-time and part-time, pursuing credit or non-credit classes or enrolled in any special program approved by the college.
  5. The term “faculty member” means any person hired by the college to conduct classroom activities.
  6. The term “college official” includes any person employed by the college performing administrative responsibilities.
  7. The term “college personnel” includes any person employed by the college.
  8. The phrase “member of the college community” includes any person who is a student, faculty member, college official, college personnel, or any other person employed by the college.
  9. The term “college premises” includes all land, buildings, facilities, and other property in the possession of, or owned, rented, leased, used or controlled by the college (including streets and sidewalks).
  10. The term “college-recognized student organization” means any student club or organization who has complied with the formal requirements for recognition by the Associated Students of Umpqua Community College (ASUCC), the college’s Student Government.
  11. The title “Vice President for Student Development” or “VPSD” means the college official authorized by the President to administer the Student Code of Conduct. In the absence of the VPSD, the President may appoint a designee.
  12. The phrase “college business day” means the days of the week when campus offices are open and available to the public for business.
  13. The term “hearings panel” means the group of persons authorized by the VPSD to determine: 1) whether a student has violated the Student Code of Conduct and to recommend imposition of sanctions or 2) the merit of a student grievance and recommend remedies.
  14. The term “appellate proceeding” means the process by which an appeal may be heard.
  15. The term “shall” is used in the imperative sense.
  16. The term “may” is used in the permissive sense.

721.2 Student Responsibilities, Rights & Freedoms

Student Responsibilities

Students shall be responsible for:

  1. Learning the substance of any course of study for which they are enrolled, participating in class activities and knowing the following rules and regulations governing the educational community.
  2. Following the lawful direction of college personnel including providing information and personal identification when requested.
  3. Respecting the teaching/learning environment by interacting with civility within the classroom and following safety guidelines.
  4. Respecting the rights of others and cooperating to ensure that such rights are protected.
  5. Exercising dissent in a responsible manner and within a framework compatible with the orderly resolution of differences.
  6. Maintaining honesty and integrity in all work (as outlined in the Academic Integrity policy), communication and interactions.
  7. Properly using college equipment, computers and facilities including timely return of loaned equipment/materials.
  8. Complying with all college policies and regulations, including those posted in special labs and classrooms.
  9. Complying with local, state and federal laws.
  10. Utilizing established procedures to influence change or challenge UCC policies and regulations.

Student Rights

Students shall have the right to:

  1. Be protected against improper academic evaluation. Students have protection through orderly procedures against unfair academic evaluation. Students’ grades will be based solely on academic achievement, unless otherwise specified by the instructor in writing at the first class meeting.
  2. Confidentiality of student records. Umpqua Community College will abide by federal and state regulations regarding the privacy of student records and comply with the law regarding access procedures.
  3. Due process in disciplinary proceedings. Students shall have the right to be notified of the charges, shall be afforded the opportunity to be heard and shall have the right to be assisted without prejudice by an advisor who may be an attorney.
  4. Reasonable accommodation. UCC is committed to providing opportunities to students with disabilities in order for them to have meaningful access to college programs and services.

Student Freedoms

Students shall be free to:

  1. Organize and join associations to promote their common interests subject to the formal requirements for recognition by the Associated Students of Umpqua Community College (ASUCC), the college’s Student Government, as a condition of institutional recognition.
  2. State any reasoned exception to information or views offered in any course of study and to reserve judgment about matters of opinion without it affecting their grade as long as the disagreement is not disruptive to the instructional process.
  3. Examine and discuss all questions of interest to them, and to express opinions publicly and privately. In accordance with the campus free speech policy, students shall be free to support causes by orderly means, in ways that do not disrupt the regular and essential operation of the institution or violate college policies or procedures.
  4. Participate in institutional governance. The Associated Students of Umpqua Community College (ASUCC) Student Council serves as the student government body and through this body, students are afforded the right to have student representation on selected UCC councils and committees.
  5. Engage in free and responsible discussion through student publications and student press, in conformance with local, state and federal laws and professional codes.

Students shall be free from:

  1. Unlawful discrimination. In order for Umpqua Community College to maintain a place of learning and work that is free of unlawful discrimination, it is the policy of Umpqua Community College and its Board, to provide equal educational and employment opportunities and to provide service benefits to all individuals without regard to sex, race, color, religion, national or ethnic origin, age, sexual orientation, marital status, disability or/and other status or characteristic protected by applicable state or federal law.
  2. Unlawful harassment. Umpqua Community College is committed to providing a learning and working environment free of harassment.
  3. Sexual harassment/sexual assault. Umpqua Community College is committed to providing all individuals with the opportunity to work and learn in an environment free from sexual harassment/sexual assault.

721.3 Student Misconduct

The following actions and/or behaviors are the types of misconduct for which students may be subject to disciplinary action. These prohibitions are not designed to define misconduct in all-inclusive terms and in no way should this be considered an exhaustive list:

  1. Committing acts of dishonesty including but not limited to:
    • Engaging or participating in forms of academic dishonesty including cheating and plagiarism. Academic integrity is covered in more detail in UCC policy 721.4.
    • Furnishing false information to any member of the college community or College office with the intent to deceive.
    • Forging, altering, or misusing a College document, record, or instrument of identification.
    • Forging, altering, or misusing a document, record or instrument of identification related to a cooperative work experience placement, supervised field experience placement or clinical placement.
    • Tampering with the election of any College-recognized student organization.
    • Attempting to represent the College, any College-recognized student organization, or any official college group without the explicit prior consent of the officials of that group.
  2. Committing acts of physical abuse, verbal abuse, and/or engaging in conduct which intimidates, harasses, threatens, coerces or otherwise endangers the mental or physical health or safety of any member of the college community on College premises, at College-sponsored or supervised functions, or at functions sponsored or participated in by the College.
  3. Unwanted contact or communication of any nature with another student or other member of the college community after being instructed by a college official that such contact or communication is unwelcome and disruptive to the educational process of UCC, as determined by a college official.
  4. Disorderly, offensive, lewd, salacious, lascivious, indecent, or obscene conduct which may violate the rights of another member of the College community.
  5. Unlawful sexual harassment, sexual assault and/or unlawful harassment.
  6. Discrimination on the grounds of sex, race, color, marital status, sexual orientation, religion, national origin, age or disability on College premises, at College-sponsored or supervised functions, or at functions sponsored or participated in by the College.
  7. Planning, directing or committing acts of hazing, as defined by ORS 163.197.
  8. Interference by force or by violence (or by threat of force or violence) with any member of the college community who is in lawful discharge or conduct of his/her duties or studies.
  9. Failure to identify oneself to college personnel when requested to do so.
  10. Failure to leave a building or specified work area when directed to do so by college personnel.
  11. Disobedience of the notice against trespass on College premises.
  12. Engaging or participating in acts of unauthorized possession, removal or conversion, or intentional defacing, tampering, damage, or destruction of College-owned, leased or rented property, equipment, programs or materials, or of property, equipment, programs, or materials belonging to any member of the college community, guest, visitor, vendor or contractor.
  13. Unauthorized possession, sharing, duplication or use of keys or entry codes to any College building, facility or equipment.
  14. Committing an act of unauthorized entry in to or use of a College building or facility and/or committing an act of unauthorized use of equipment.
  15. Manufacture, distribution, dispensing, possession, or use of alcoholic beverages, or use of drugs or controlled substances (other than a drug lawfully prescribed by an authorized medical professional and used in accordance with the prescription) on College premises, at College-sponsored or supervised functions or at functions sponsored or participated in by the College except where expressly permitted by law, College regulations and/or UCC Board approval.
  16. Appearing visibly under the influence of alcohol or controlled substances on College premises, at College-sponsored or supervised functions or at functions sponsored or participated in by the College.
  17. Smoking on College premises, except in designated areas outdoors.
  18. Engaging in gambling activities on College premises, at College-sponsored or supervised functions or at functions sponsored or participated in by the College, except as expressly permitted by law and with approval from the President or President’s designee.
  19. Possession or use, without written authorization, of firearms, explosives, dangerous chemicals, substances, or any other weapons or destructive devices that are designed to or readily capable of causing physical injury, on College premises, at College-sponsored or supervised functions or at functions sponsored or participated in by the College.
  20. Committing acts of arson, creating a fire hazard, or possessing or using without proper authorization, flammable materials or hazardous substances on College premises, at College-sponsored or supervised functions or at functions sponsored or participated in by the College.
  21. Making false reports of fire, bomb threat, or other dangerous conditions; failing to report a fire or other dangerous condition; or interfering with the response of the College or emergency response teams to emergency calls.
  22. Libel or slander of another member of the college community.
  23. Invasion of another person’s reasonable right to privacy by any means, including the unauthorized use of snooping or recording devices on College premises, at College-sponsored or supervised functions or at functions sponsored or participated in by the College.
  24. Bringing animals into classrooms and college buildings except for “assist” animals, “assist” animals in training or other animals defined in ORS 346.680, or animals used for instructional purpose.
  25. Engaging in acts of theft, abuse or unauthorized use of College computer time, including but not limited to:
    • Unauthorized entry into a file, to use, read, or change its contents.
    • Unauthorized transfer or copying of a file or files or software.
    • Unauthorized use of another person’s identification and password.
    • Use of computing facilities to interfere with the work of another member of the college community.
    • Use of computing facilities to send obscene, defamatory or harassing messages or use of College computing facilities for activities not within the scope of the College’s instructional objectives.
    • Use of computing facilities to interfere with the normal operation of the College computing system.
    • Unauthorized installation of software on College equipment.
    • Tampering with College computer hardware.
    • Any attempt to gain access to college computers or network, on campus or off campus, without authorization (i.e., hacking).
    • Use of computing facilities to conduct personal business activities or illegal activities.
    • Noncompliance with any of the provisions of the Information Technology Acceptable Use Policy.
  26. Violation of electronic devices guidelines.
  27. Posting, affixing, or otherwise attaching, written or printed messages or materials, without proper approval and/or on or in unauthorized places. Removing written or printed messages or materials approved by the college for posting without specific authorization to do so.
  28. Engaging in unauthorized canvassing, sales or solicitation on College premises, at College-sponsored or supervised functions or at functions sponsored or participated in by the College.
  29. Material and/or substantial disruption of the regular and essential operation and educational process of the College.
  30. Participating in a demonstration or gathering which disrupts the normal operation of the College and infringes on the rights of other members of the College community; leading or inciting others to disrupt scheduled and/or normal activities within any campus building or area, intentional obstruction which unreasonably interferes with freedom of movement, either pedestrian or vehicular, on campus.
  31. Disrupting or obstructing teaching, research, administration, disciplinary proceedings, other College activities, including its public service function on or off campus, or other authorized non-College activities, when the act occurs on College premises.
  32. Failure to disperse when an unauthorized assembly (as defined by the campus free speech policy) is ordered to disperse by college officials on College owned or controlled property or during any college-sponsored program or activity.
  33. Unauthorized obstruction of the free flow of pedestrian or vehicular traffic on College premises or at College-sponsored or supervised functions.
  34. Aiding, abetting or procuring another person to breach the peace on college premises, at a college sponsored or supervised activity; or at functions sponsored or participated in by the college.
  35. Engaging or participating in abuse of the Student Code of Conduct, including but not limited to:
    • Falsifying or misrepresenting information before the VPSD, hearings panel or during an appellate proceeding.
    • Disrupting or interfering with the orderly conduct of the hearings panel or appellate proceeding.
    • Instituting a College judicial complaint or grievance knowingly without cause.
    • Attempting to discourage an individual’s proper participation, or use of, the College hearings or appellate systems.
    • Attempting to influence the impartiality of the VPSD, members of a hearings panel, or a member of an appellate proceeding prior to, during, and/or after a hearings panel or appellate proceeding.
    • Harassing (verbal or physical) and/or intimidating the VPSD, member of a hearings panel, or a member of an appellate proceeding prior to, during, and/or after a College hearings panel or appellate proceeding.
    • Failing to comply with the sanction(s) imposed under the Student Code of Conduct.
    • Influencing or attempting to influence another person to commit an abuse of the College hearings or appellate systems.
  36. Violating published Board of Directors or College policies, regulations, and/or procedures including, but not limited to, the policies on discrimination, harassment, campus disruption, and drug and alcohol abuse.
  37. Violating federal, state or local laws on College premises or while in attendance at College-sponsored or supervised events or committing off-campus violations of federal, state or local law that adversely affect the College and/or the pursuit of its objectives.
  38. Aiding and abetting another person in committing an act that violates the Student Code of Conduct.
  39. Violations of the rules in this section and any other college regulations that may be enacted.
  40. Engaging or participating in any act against the best interests of the College community.

721.4 Academic Integrity

Umpqua Community College is committed to providing students with a quality education that upholds high academic standards; the academic integrity of each student is valued. Academic integrity means academic honesty or the ethical adherence to guidelines set by individual faculty members and UCC. The academic integrity of each student is crucial not only to that individual student’s quality of education but to the academic reputation of UCC as a whole. Academic dishonesty jeopardizes individual students and the educational mission of UCC. Therefore, UCC has a zero tolerance policy regarding all forms of academic dishonesty.

A. Academic Dishonesty

The following actions and/or behaviors are types of academic dishonesty for which students will be subject to sanction. These actions/behaviors are not designed to define academic dishonesty in all-inclusive terms and in no way should this be considered an exhaustive list:

  1. Deliberate cheating on any graded assignment; cheating is defined as any of the following:
    1. use of any unauthorized assistance in taking quizzes, tests or exams;
    2. dependence upon the aid of services beyond those authorized by the faculty member in writing papers, preparing reports, solving problems or carrying out other assignments;
    3. the acquisition without permission of the faculty member, of a test or other academic material.
  2. Consultation of any notes, crib sheets, or other materials in examinations where such consultation is prohibited.
  3. Copying another student’s answers or strategies on a test, quiz, professional or practical assignment or allowing another to do so.
  4. Obtaining a faculty member’s examination questions or answers without the faculty member’s permission.
  5. Collaborating with others on assignments or assessments when expressly prohibited by the faculty member.
  6. Submitting one’s own previously graded work as a new assignment without the faculty member’s permission.
  7. Plagiarism or the presenting as ones own work the work of another writer without acknowledgment of the source. Plagiarism includes failure to acknowledge the source of words, phrases, ideas, information, data, evidence, or organizing principals; failure to acknowledge the source of a quotation or paraphrase; submitting as one’s own work that which was borrowed, stolen, purchased, or otherwise obtained from someone else or the Internet.
  8. Fabrication or falsification of any information, research, data, references or clinical records.
  9. Assisting another student to engage in any form of academic dishonesty.
  10. Tampering with evaluation devices or documents;
  11. Impersonating another student during a quiz, test, cooperative work experience placement, supervised field experience placement or clinical placement or other student assessment/assignment or participating in being impersonated by another student;
  12. Use of electronic devices including cell phones or other similar wireless devices to convey information relevant to the test, quiz or other student assessment, during any test, quiz, or other student assessment.

B. Sanctions for Academic Dishonesty

  1. Zero or “F” grade for assignment. A faculty member may immediately issue a zero or “F” grade for a paper, assignment, quiz, or other student assessment as a sanction for academic dishonesty, with or without the possibility of makeup.
  2. Zero or “F” grade in course. A faculty member has the right to immediately suspend a student from the course (with no possibility or refund) and issue a grade of “F” for a course if the faculty member has documented that the student has engaged in egregious acts of academic dishonesty.
  3. Recommendation for administrative sanctions. In addition to the above sanctions, a faculty member or department chair may petition the Vice President for Student Development to apply administrative sanctions. Administrative sanctions include:
    • complete withdrawal from all courses (with no possibility of refund);
    • disciplinary suspension from the student’s academic program (if applicable); and/or
    • disciplinary suspension from the college.

C. Process

A student who violates the academic integrity policy will initially be dealt with by the faculty member in whose class the violation occurred.

Step One: Notice

The faculty member will inform the student of the misconduct and apply the appropriate immediate sanction.

Step Two: Filing of report

The faculty member will file a written report of the act of academic dishonesty with the Vice President for Student Development within five (5) college business days of when the faculty member discovered the act of dishonesty. A copy of the report will be provided to the Registrar.

Step Three: Filing of Student Code of Conduct violation

Pursuant to Policy 721.5, the faculty member or department chair may initiate disciplinary proceedings by filing a Student Code of Conduct violation with the Vice President for Student Development.

Independent of the faculty member or department chair, the Vice President for Student Development may choose to initiate disciplinary proceedings based on the written report of the act submitted by the faculty member.

Step Four: Disciplinary Proceedings

Disciplinary proceedings for acts of academic dishonesty will be conducted in accordance with the Student Discipline procedure outlined in the Student Code of Conduct, policy 721.4.

Step Five: Grievance/Appeals

Pursuant to the Student Code of Conduct, policy 721.7 the student may grieve the faculty member’s decision and/or appeal any decision rendered through the Student Discipline process.


721.5 Student Discipline

A charge of misconduct may be made against a student for violating provisions of published college regulations, policies and procedures. Where a student is subject to a charge of misconduct, the student is entitled to due process and no disciplinary sanction will be imposed until the charge is processed in accordance with the procedures set forth in this section.

It is the policy of Umpqua Community College that any time allegations of misconduct are brought against a student, the college will normally pursue to conclusion any necessary investigation and hearing process, notwithstanding the decision by the student to withdraw temporarily or permanently, from the college.

Parties are strongly encouraged to resolve any concern informally and use the formal procedure only as a last resort. However, it is not necessary to follow the informal procedure prior to filing a formal charge of misconduct, and the formal written report may be submitted at any time after the informal process has begun.

A. Informal Process

The informal procedure attempts to resolve the matter through cooperative meetings with the parties involved short of a written charge of misconduct, investigation and disciplinary action. The Vice President for Student Development will work with the parties involved to facilitate meetings.

If the parties are not satisfied with the informal discussion and any suggested resolution, a formal written charge of misconduct may be filed.

B. Formal Process

Step 1: Filing of Charges

Any member of the College community may file charges against any student for misconduct. Charges shall be prepared in writing and signed and shall contain the student’s name and contact information (if readily available) and a statement of concern with full and relevant detail and documentation. The written documentation shall be submitted to the Vice President for Student Development within 21 college business days after the event or behavior is discovered.

Step 2: Immediate Sanctions

If a faculty member, college official, or the Vice President for Student Development deems it necessary, immediate sanctions may be applied prior to any formal review of the charges. Immediate sanctions include: Disciplinary Admonition and Warning, Temporary Exclusion and Summary Exclusion. These sanctions are described in further detail in 721.6 under Immediate Sanctions.

Step 3: Notice

A student charged with a Student Code of Conduct violation shall be given notice in person or by regular US Mail return receipt requested by the Vice President for Student Development (VPSD) or designee. The notice shall be given or sent within three (3) college business days of receipt of the charge. The notice shall inform the student of the charge of misconduct and shall set a specific time, date and place for a conference with the VPSD. This conference will be part of the preliminary review process conducted by the VPSD.

Step 4: Conference

The Vice President for Student Development (VPSD) shall conduct a conference with the student within five (5) college business days of mailing of the notice, at which time the VPSD shall:

  1. Review the charges with the student;
  2. Review the possible disciplinary action that could be taken if the student is found in violation of the Student Code of Conduct;
  3. Provide the student an opportunity to respond to the charges; and
  4. Discuss the charges and the student’s response. The student shall be given an opportunity to take responsibility for the charges or state his/her innocence.

Step 5: Initial Findings

The Vice President for Student Development (VPSD) has the option to dismiss the charges as having no grounds for further review if the VPSD concludes that the charges are: untimely; being concurrently reviewed in another forum; previously decided pursuant to this review procedure; or frivolous or filed in bad faith.

The VPSD may also endeavor to determine if the charges can be disposed of by mutual consent of the parties involved on a basis acceptable to the VPSD.

If the VPSD determines that the charges have merit and/or cannot be disposed of by mutual consent, formal disciplinary proceedings shall continue.

Step 6: Notice of Hearing

In the case that the Vice President for Student Development (VPSD) determines that disciplinary proceedings should be conducted, the student shall receive notice of a hearing in person or by regular US mail return receipt requested by the VPSD. Written notice will be provided within five (5) college business days after the conference and at least three (3) college business days prior to the scheduled hearing.

A student charged with a conduct violation may waive the right to the hearing provided the conditions described below are met:

  1. The student accepts responsibility for the charge(s); and
  2. The student is willing to accept the sanction as final and waives the right to appeal.

Step 7: Hearings Panel

A hearings panel shall be convened when deemed necessary per the disciplinary process. The hearings panel will determine whether or not the charges are valid and to determine sanctions if deemed appropriate. The hearings panel will consist of the Vice President for Student Development (VPSD), a college employee appointed by the VPSD, a member of the Associated Students of UCC (ASUCC) Executive Council and one of the following:

  • the Human Resources Director;
  • the Vice President for Administrative Services; or
  • the Vice President for Instruction.

Step 8: Conduct of the Hearing

During the hearing, the Vice President for Student Development shall chair the process and summarize the findings of the preliminary review. The student shall have the opportunity to respond to the findings, examine witnesses and present witnesses or other evidence to rebut the initial charges or findings. At the conclusion of the hearing, the panel will meet in executive session to render its decision.

Step 9: Findings

The Vice President for Student Development shall inform the involved parties of the hearings panel findings and sanctions in writing within 48 hours of the hearing.

Step 10: Appeal

See section 721.7.


721.6 Student Disciplinary Sanctions

Umpqua Community College will discipline students in accordance with UCC policy, and state and federal law. Sanctions will be imposed as outlined below. In keeping with the educational purposes of the college, disciplinary actions other than those requiring expulsion are intended to be remedial rather than punitive. In recommending or determining a sanction for misconduct, all relevant factors will be considered, including the nature of the offense, the severity of any damage, injury or harm resulting from the offense, and the student’s past disciplinary record, if any.

1. Immediate Disciplinary Sanctions:

The following are immediate disciplinary sanctions which may be applied prior to a formal review of the charges through a hearing.

A. Disciplinary Admonition and Warning

Verbal notice by a faculty member or college official that a student’s conduct in a specific instance does not meet college standards and that continued misconduct may result in more serious disciplinary action by the Vice President for Student Development.

B. Temporary Exclusion

A faculty member or college official may 1) exclude a student from up to two (2) class/lab meetings no matter the length or type of class/lab or 2) exclude a student from using specific campus services for up to two college business days when the student is disrupting the class sufficiently to hinder effective instruction or when a student’s behavior is disruptive to the educational environment, or when the health and safety of the instructor(s), student(s), or employee(s) appears to be in jeopardy. The faculty member or college official will meet with the student to inform the student of the cause for the exclusion and allow the student to present his or her side of the matter. The responsible faculty member or college official will write a report of the incident for the supervisor of the division or unit and the Vice President for Student Development within twelve (12) hours of the incident. During temporary class exclusion, the student will be provided a means of obtaining assignments, presenting assignments to the faculty member, completing projects and/or taking examinations without penalty. A temporary exclusion will become effective immediately upon verbal notice to the student.

C. Summary Exclusion

In certain circumstances, the Vice President for Student Development (VPSD) may impose an exclusion sanction, whereby a student is excluded from classes or activities during the course of an academic term, for the remainder of the term pending a hearing before a hearings panel and imposition of formal sanctions. In such a case, a student’s health, behavior or other actions are so serious that the continued presence of the student in the college community represents a serious and immediate threat to the health, welfare and safety of the college community and to the ongoing educational activities of the college. The student is subject to exclusion to ensure the: student’s own physical and emotional safety and wellbeing; safety and well-being of member of the college community; preservation of college property and; stability and continuance of normal College operations and functions. The determination of the seriousness of the act(s) shall be the sole discretion of the VPSD.

Prior to imposing a summary exclusion, the VPSD will meet with the student, unless it can be shown that such a meeting is impossible or unreasonably difficult to afford. During the meeting, the VPSD will confer with the student and provide the student with an opportunity to explain his or her behavior. If, after hearing the student’s statement or following a determination that a meeting with the student is impossible or unreasonably difficult to afford, the VPSD determines that implementation of the summary exclusion is warranted, the student will be provided with a written notice of the exclusion. A summary exclusion will become effective immediately upon the written notice being delivered to the student.

A summary exclusion is a temporary action that will be enforced and shall be in effect only until such time as a formal disciplinary hearing and resulting decision making process has been completed. Determination of continuing exclusion (or formal suspension) or expulsion will be made through the formal hearing process.

Summary suspension may not be appealed prior to the required formal discipline hearing.

2. Disciplinary Sanctions

The following are sanctions, which may be applied after a formal review of the charges through a hearing. Disciplinary sanctions may also include supplemental sanctions, which are noted in section F.

A. Disciplinary Admonition and Warning

A verbal notice that a student’s conduct in a specific instance does not meet college standards and that continued misconduct may result in more serious disciplinary action by the Vice President for Student Development.

B. Disciplinary Reprimand

A written notice by the Vice President for Student Development (VPSD) that a student’s conduct in a specific instance is in violation of the college standards and that continued misconduct may result in more serious disciplinary action by the VPSD.

C. Disciplinary Probation

A written notice by the Vice President for Student Development that a student may continue to be enrolled under stated conditions. Probation is for a fixed period of time up to one year and includes the probability of more severe disciplinary sanctions if the student is found to be violating any college policy, regulation or Student Code of Conduct during the probationary period. Disciplinary probation may include defining specific behaviors that the student must follow to remain a part of the college community.

D. Suspension

The Vice President for Student Development (VPSD) may suspend a student for a fixed period of time up to one year. As a condition for readmission to activities, classes or the college, the student shall be required to meet with the VPSD prior to being allowed to participate at the college after the suspension period has expired. Suspension means imposition of one or more of the following penalties:

  1. Suspension of student status for a defined period of time, after which the student is eligible to return. The separated student is not to occupy any portion of the campus, including off-campus centers and is denied all college privileges including class attendance.
  2. Exclusion from one or more classes for a defined period of time. The student may attend classes from which he or she was not suspended, participate in activities and occupy campus facilities.
  3. Exclusion from one or more activities for a defined period of time. The student may participate in activities from which he or she was not suspended, attend classes and occupy campus facilities.
  4. Exclusion from classes and activities for a defined period of time. The student may occupy campus facilities.

E. Expulsion

A permanent termination of student status and permanent separation of the student from the college. Readmission to the college and reinstatement of privileges is contingent upon the student demonstrating that he/she has meet all conditions required of him/her before being readmitted. A written request for readmission must be submitted to the Vice President for Student Development.

F. Supplemental Sanctions

The Vice President for Student Development may impose additional sanctions or requirements as a part of disciplinary probation. The imposition of such sanctions must be related to the nature of the violation. The following are examples of supplemental sanctions:

  1. Restitution or reimbursement for damage to, or misappropriation of property which may take the form of monetary or material replacement or appropriate service to repair or otherwise compensate for damages. Restitution may be imposed in combination with any other penalty.
  2. Work assignments.
  3. Service to the college or community or other related discretionary assignments.
  4. Educational activities and/or training.
  5. Decision-making skills workshops/peer education, written responses to posed questions.
  6. Mandatory counseling or therapy.
  7. Revocation of degree, holding transcripts, removal from courses.
  8. Loss of institutional grants, scholarships, and/or merit awards.
  9. Loss of privileges or denial of specified privileges for a designated period of time up to an academic year.
  10. Exclusion from campus or a portion thereof (which may result in the filing of a trespass complaint with the Douglas County Sheriff’s office if violated).

G. Referral to Outside Authorities

If a student is in violation of federal and state laws on campus, or at college-sponsored activities, it is the practice of the college to report offenses to local law enforcement agencies for prosecution. The college reserves the right to discipline a student even if no action is taken by the local law enforcement agency.


721.7 Student Grievance Procedure

Students have recourse through the Student Grievance Procedure, which provides both informal and formal processes, to investigate concerns or complaints arising from conditions, policy, procedures, practices, working relationships, decisions, actions or inactions of Umpqua Community College and/or its students and employees.

The informal procedure attempts to resolve the grievance through cooperative meetings with the parties involved. The formal procedure resolves issues through written grievances, investigations and hearings. Students are strongly encouraged to resolve any concern informally. It is not necessary to follow the informal procedure prior to filing a formal grievance.

If the informal procedure fails to resolve the issue, the student has the option of filing a formal complaint and/or pursuing outside legal advice. However, the student may not be represented by an attorney during the formal complaint process.

Students with complaints of possible unlawful harassment or unlawful discrimination may seek immediate assistance through the Office of the Vice President for Student Development or the Office of Human Resources.

Processes are student initiated and designed to facilitate the student’s grievance being heard and to outline steps to resolve the complaint. It is important that the student be an active and informed participant in the process.

Any timeline set forth in the procedures may be extended by the Vice President for Student Development upon written application to do so.

No student shall be expelled, suspended, disciplined or in any other way retaliated against for having pursued a grievance in good faith whether or not the charges were substantiated. However, anyone willfully filing a false grievance is subject to discipline.

A. Informal Grievance Process

Students are encouraged to resolve the issue through the informal grievance process. To address complaints in a timely fashion, students should begin the informal process within 30 college business days of the alleged complaint. The steps to follow in the informal process are as follows:

Step 1:

The student should meet with the individual with whom he/she has the grievance.

Step 2:

The student should meet with the supervisor of the individual with whom he/she has the grievance.

B. Formal Grievance Process

If the student is not satisfied with the informal process and any suggested resolution, the student may initiate the formal grievance process. The steps in the formal grievance process are as follows:

Step 1: Conference

The student shall schedule a conference with the Vice President for Student Development (VPSD) within 40 college business days of the incident. The VPSD will advise the student of his/her options and direct the student accordingly. The VPSD may endeavor to determine if the charges can be disposed of by mutual consent of the parties involved on a basis acceptable to the student.

Step 2: Filing of Grievance

The student shall file a written grievance with the Vice President for Student Development (VPSD) within five (5) college business days following the conference with the VPSD. A grievance form will be available at the office of the VPSD.

Upon receipt of the complaint, the VPSD has the option to dismiss the concern as having no grounds for further review if the VPSD concludes that the concern is: untimely; based upon a non-grievable matter; being concurrently reviewed in another forum; previously decided pursuant to this review procedure; frivolous; or filed in bad faith.

Step 3: Notice of Hearing

The parties involved in the grievance shall be notified of in person or by regular US mail return receipt requested by the Vice President for Student Development (VPSD) of a hearing. Written notice will be provided within five (5) college business days after the grievance is filed and at least three (3) college business days prior to the scheduled hearing. Any party who wishes to have representation at the hearing must notify the VPSD in advance.

Step 4: Hearings Panel

The Vice President for Student Development (VPSD) will convene a hearings panel with in ten (10) college business days of receipt of the grievance. The hearings panel will consist of the VPSD, a college employee appointed by the VPSD, a member of the Associated Students of UCC (ASUCC) Executive Council and one of the following:

  • the Human Resources Director,
  • the Vice President for Administrative Services; or
  • the Vice President for Instruction.

Step 5: Conduct of the Hearing

During the hearing, the Vice President for Student Development (VPSD) shall chair the process. It shall be at the discretion of the hearings panel to determine whether to meet with the involved parties separately or in a single meeting. The panel may call witnesses, including those persons identified by the parties, as well as any other persons who may have relevant information. The grievant shall have the opportunity to present witnesses or other evidence and to examine witnesses. The respondent shall have the opportunity to respond to the grievance, examine witnesses and present witnesses or other evidence to rebut the charges or findings. At the conclusion of the hearing, the panel will meet in executive session to render its decision.

Step 6: Findings

Following the hearing and within 30 college business days of receiving the formal grievance, the Vice President for Student Development will report, in writing to the involved parties, his/her findings, conclusions and any actions taken by the hearings panel to resolve the grievance.

Step 7: Appeal

See section 721.8


721.8 Appeals

The student may appeal a decision of the hearings panel to the college President or designee. In a discipline case, the disciplinary sanction is in effect until the appeal is completed.

The following are the only grounds for appeal:

  • A procedural error or irregularity, which materially affected the decision.
  • New evidence of substantive nature not previously available at the time of the hearing that would have materially affected the decision.
  • It is determined that a hearings panel member had a conflict of interest, which materially affected the decision.

Appeals shall be limited to review of the record of the hearing and supporting documents, except as required to explain new evidence that should be considered.

The steps in the appeal process are as follows:

Step 1:

An appeal must be filed within three (3) college business days of receipt of notice of the decision from the hearings panel. If the request is not filed within the prescribed time, it shall be deemed that the student accepts the findings of the hearings panel.

The written appeal will include a written response to the findings and conclusions of the hearings panel and will address the grounds for the appeal.

Step 2:

The President or designee will render a decision and submit a written report of findings to the hearings panel and will notify the student in writing within 10 college business days of receipt of the appeal. The President or designee may decide:

  1. To uphold the original decision; or
  2. To remand the case to the hearings panel for rehearing and decision. The rehearing shall be conducted within ten (10) college business days of receipt of the decision from the President or designee. The hearings panel shall notify the student within three (3) college business days of closing the hearing; or
  3. To remand the case to an ad-hoc hearings panel for decision. In the case where an ad-hoc hearings panel must be convened, the panel shall be comprised of two (2) students, one (1) faculty, one (1) classified staff, one (1) administrator selected by the related representative bodies. The ad-hoc hearings panel shall be conducted within ten (10) college business days of receipt of the decision from the President or designee. The ad-hoc hearings panel shall notify the student within three (3) college business days of closing the hearing.

NON-DISCRIMINATION STATEMENT ON THE BASIS OF DISABILITY

Umpqua Community College complies with all applicable federal and state regulations that prohibit discrimination on the basis of disability. These regulations require that any qualified person receive reasonable accommodation to ensure equal access to educational opportunities, services, programs and activities at the College.

Any student who believes he or she has been denied any service or benefit or otherwise discriminated against due to a disability may follow the steps outlined in the Disability Grievance. In addition to utilizing the College's Grievance Procedure, a student may contact the Office of Civil Rights or the Equal Employment Opportunity Commission at the following address: 

Seattle Office, Office of Civil Rights, United States Department of Education 
915 Second Avenue Room 3310, Seattle, WA 98174-1099 
Telephone: (206)220-7900, FAX: (206)220-7887, TDD: (877)521-2172 
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Seattle Field Office, United States Equal Employment Opportunity Commission 
Federal Office Building, 909 First Avenue, Suite 400, Seattle, WA 98104-1061 
Telephone: (800)669-4000, Fax: (206)220-6911, TTY: (800)669-6820

Disability Grievance Procedure

In the event that any student enrolled in UCC believes that the student disability procedures have not been followed properly or feels that any action has been directed against him or her because of a disability or perception of a disability by a College employee, the student may attempt to resolve the matter informally or immediately file a formal grievance, at the option of the student.

The informal procedure attempts to resolve the grievance through cooperative meetings with the parties involved. The formal procedure resolves issues through written grievances, investigations and hearings.   Students are strongly encouraged to resolve any concern informally.  It is not necessary to follow the informal procedure prior to filing a formal grievance.

Any timeline set forth in the procedures may be extended by the Vice President for Student Development upon written application to do so.

No student shall be expelled, suspended, disciplined or in any other way retaliated against for having pursued a grievance in good faith whether or not the charges were substantiated.  However, anyone willfully filing a false grievance is subject to discipline.

Informal Grievance Procedure

Any student who feels he or she has been denied access to any service, benefit or opportunity at UCC because of his or her disability, may attempt to resolve the issue through the informal grievance process. The steps to follow in the informal procedure are as follows:

Step 1: The student should meet with the Disability Services Coordinator.  If the grievance is against the Disability Services Coordinator, the student should meet with the supervisor.  If the grievance is against either of these individuals, the student should meet with the Vice President for Student Development.  The meeting will be documented.

Step 2: The Disability Services Coordinator or supervisor will meet with the Vice President for Student Development to review the student's complaint.

Step 3: The Vice President for Student Development or Disability Services Coordinator will meet with the individual believed to be responsible for the discrimination and attempt to find a resolution to the grievance.

Step 4: The Vice President for Student Development will meet with the supervisor of the individual believed to be responsible for the discrimination to review the student’s complaint and the response from the individual.

Step 5: The results of the Vice President for Student Development's attempt to resolve the issue will be documented in writing and a copy provided to all persons involved in the grievance.

Step 6: The Vice President for Student Development will monitor the situation to insure that the terms of the resolution are followed or complied with by all persons involved in the grievance.

Formal Grievance Procedure

If the student is not satisfied with the informal process and any suggested resolution, the student may initiate the formal grievance procedure. The steps in the formal grievance procedure are as follows:

Step 1: The student shall schedule a conference with the Vice President for Student Development within 180 calendar days of the incident.  The Vice President will advise the student of his/her options and direct the student accordingly.  The Vice President may endeavor to determine if the charges can be disposed of by mutual consent of the parties involved on a basis acceptable to the student.

Step 2: The student shall file a written grievance with the Vice President for Student Development within five (5) college business days of the conference with the Vice President.  A formal grievance form will be available at the office of the Vice President.

Step 3: Within ten (10) college business days of receipt of the grievance, the Vice President for Student Development will convene an administrative hearing board.  The hearing board will consist of the Vice President for Student Development, a college employee appointed by the Vice President, a member of the Associated Students of UCC (ASUCC) Executive Council and one of the following:

  • the Human Resources Director, for employment issues; or
  • the Vice President for Administrative Services, for facilities issues; or
  • the Vice President for Instruction, for instructional and all other issues

It shall be at the discretion of the hearing board to determine whether to meet with the involved parties separately or in a single meeting.  Throughout the hearing process, the board may call witnesses, including those persons identified by the parties, as well as any other persons who may have relevant information. The student complainant and the accused shall be notified in writing of the time and place for the hearing with sufficient time to prepare any presentation they may wish to make. All parties may be represented at the hearing and shall have the opportunity to examine all witnesses.

Step 4: Following the hearing and within 30 college business days of receiving the formal grievance, the Vice President for Student Development will report, in writing to the involved parties, his/her findings, conclusions and any actions taken by the hearing board to resolve the grievance.

Appeals

The student may appeal the decision of the Administrative Hearing Board to the college President.  The steps in the appeal process are as follows:

Step 1: An appeal must be filed within three (3) college business days of receipt of notice of the decision from the hearing board.  If the request is not filed within the prescribed time, it shall be deemed that the student accepts the findings of the hearing board.

The written appeal will include a written response to the findings and conclusions of the hearing board and will address the grounds for the appeal.  The following are the only grounds for appeal:

  • A procedural error or irregularity, which materially affected the decision.
  • New evidence of substantive nature not previously available at the time of the hearing that would have materially affected the decision.
  • Bias on the part of a member of the hearing board, which materially affected the decision.

Appeals shall be limited to review of the record of the hearing and supporting documents, except as required to explain new evidence that should be considered.

Step 2: The President will render a decision and submit a written report of findings to the hearing board and will notify the student in writing within 10 college business days of receipt of the appeal.

The President may decide:

  1. To uphold the original decision.
  2. To remand the case to the hearing board for rehearing and decision. The rehearing shall be conducted within ten (10) college business days of receipt of the decision from the President.  The board shall notify the student of its decision within three (3) college business days of closing the hearing.
  3. To remand the case to an ad hoc hearing board for decision. In the case where an ad-hoc hearing board must be convened, the board shall be comprised of one (1) student, one (1) faculty, one (1) classified staff, one (1) administrator selected by the related representative bodies.  The ad-hoc hearing shall be conducted within ten (10) college business days of receipt of the decision from the President. The board shall notify the student of its decision within three (3) college business days of closing the hearing.

Step 3: If the student is dissatisfied with the President's response to his/her appeal, the student may pursue other legal remedies.

For additional information regarding claims of disability discrimination, students are directed to the following:

Seattle Office, Office of Civil Rights, United States Department of Education, 915 Second Avenue Room 3310, Seattle, WA 98174-1099, Telephone: 206-220-7900, FAX: 206-220-7887; TDD: 877-521-2172, Email:  This email address is being protected from spambots. You need JavaScript enabled to view it.

Seattle Field Office, United States Equal Employment Opportunity Commission, Federal Office Building,  909 First Avenue, Suite 400, Seattle, WA  98104-1061, Phone:  1-800-669-4000, Fax:  206-220-6911, TTY:  1-800-669-6820.


Non-Discrimination Statement on the Basis of Sex

Umpqua Community College complies with all applicable federal and state regulations that prohibit discrimination on the basis of sex. No student at UCC shall, on the basis of sex, be excluded from participation in, be denied the benefits of or be subjected to discrimination in any education, program, service or activity.

Any student who believes he or she has been denied any service or benefit because of sex discrimination may follow the steps outlined in the Sex Discrimination Grievance Procedure. In addition to utilizing the College's Grievance Procedure, a student may contact the Office of Civil Rights or the Equal Employment Opportunity Commission at the following address:

Seattle Office, Office of Civil Rights, United States Department of Education
915 Second Avenue Room 3310, Seattle, WA 98174-1099
Telephone: (206)220-7900, FAX: (206)220-7887, TDD: (877)521-2172
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Seattle Field Office, United States Equal Employment Opportunity Commission
Federal Office Building, 909 First Avenue, Suite 400, Seattle, WA 98104-1061
Telephone: (800)669-4000, Fax: (206)220-6911, TTY: (800)669-6820

Sexual Discrimination Grievance Procedure

In the event that any student enrolled at UCC believes that he or she has been denied any service or benefit because of sex may attempt to resolve the matter informally or immediately file a formal grievance, at the option of the student.

The informal procedure attempts to resolve the grievance through cooperative meetings with the parties involved. The formal procedure resolves issues through written grievances, investigation and hearings. Students are strongly encouraged to resolve any concern informally. It is not necessary to follow the informal procedure prior to filing a formal grievance. The student may initiate the formal grievance procedure at any time.

Any timeline set forth in the procedures may be extended by the Vice President for Student Development upon written application to do so.

No student shall be expelled, suspended, disciplined or in any other way retaliated against for having pursued a grievance in good faith whether or not the charges were substantiated. However, anyone willfully filing a false grievance is subject to discipline.

Informal Grievance Procedure

Any student who feels he or she has been denied any educational service or benefit at Umpqua Community College because of sex discrimination may attempt to resolve the issue through the informal grievance process. The steps to follow in the informal procedure are as follows:

  1. The student should meet with the Director of Counseling to discuss the issue. If the grievance is against this individual, the student should to meet with the Vice President for Student Development. The meeting will be documented.
  2. The Director of Counseling will meet with the Vice President for Student Development to review the student’s complaint.
  3. The student may meet with the individual believed to be responsible for the discrimination. If this cannot occur, the Vice President for Student Development will meet with the individual believed to be responsible for the discrimination and attempt to find a resolution to the grievance.
  4. The Vice President for Student Development will meet with the supervisor of the individual believed to be responsible for the discrimination to review the student’s complaint and the response from the individual.
  5. The results of the Vice President for Student Development attempt to resolve the issue will be documented in writing and a copy provided to all persons involved in the grievance.
  6. The Vice President for Student Development will monitor the situation to ensure that the terms of the resolution are followed or completed with by all persons involved in the grievance.

Formal Grievance Procedure

If the student is not satisfied with the informal discussion and any suggested resolution, the student may initiate the formal grievance procedure. The steps in the formal grievance procedure are as follows:

  1. The student shall schedule a conference with the Vice President for Student Development within 180 calendar days of the incident. The Vice President will advise the student of his/her options and direct the student accordingly. The Vice President may endeavor to determine if the charges can be disposed of by mutual consent of the parties involved on a basis acceptable to the student.
  2. The student shall file a written grievance with the Vice President for Student Development within five (5) college business days of the conference with the Vice President. A formal grievance form will be provided by the Vice President.
  3. Within ten (10) college business days of receipt of the grievance, the Vice President for Student Development will convene an Administrative Hearing Board. The hearings board will consist of the Vice President for Student Development, a college employee appointed by the Vice President, a member of the Associated Students of UCC (ASUCC) Executive Council and one of the following:
    • the Human Resources Director, for employment issues; or
    • the Vice President for Administrative Services, for facilities issues; or
    • the Vice President for Instruction, for instructional and all other issues
  4. It shall be at the discretion of the hearings board to determine whether to meet with the involved parties separately or in a single meeting. Throughout the hearing process, the board may call witnesses, including those persons identified by the parties, as well as any other persons who may have relevant information. The student complainant and the accused shall be notified in writing of the time and place for the hearing with sufficient time to prepare any presentation they may wish to make. All parties may be represented at the hearing and shall have the opportunity to examine all witnesses.
  5. Following the hearing and within 30 college business days of receiving the formal grievance, the Vice President for Student Development will report, in writing to the involved parties, his/her findings, conclusions and any actions taken by the hearing board to resolve the grievance.

Appeals

The student may appeal the decision of the Administrative Hearing Board to the college President or designee. The steps in the appeal process are as follows:

  1. An appeal must be filed within three (3) college business days of receipt of notice of the decision from the hearing board. If the request is not filed within the prescribed time, it shall be deemed that the student accepts the findings of the hearing board. The written appeal will include a written response to the findings and conclusions of the hearing board and will address the grounds for the appeal. The following are the only grounds for appeal:
    • A procedural error or irregularity, which materially affected the decision.
    • New evidence of substantive nature not previously available at the time of the hearing that would have materially affected the decision.
    • Bias on the part of a member of the hearing board, which materially affected the decision.
    Appeals shall be limited to review of the record of the hearing and supporting documents, except as required to explain new evidence that should be considered.
  2. The President or designee will render a decision and submit a written report of findings to the hearing board and will notify the student in writing within 10 college business days of receipt of the appeal. The President may decide or designee:
    • To uphold the original decision.
    • To remand the case to the Administrative Hearing Board for rehearing and decision. The rehearing shall be conducted within ten (10) college business days of receipt of the decision from the President or designee. The board shall notify the student within three (3) college business days of closing the hearing.
    • To remand the case to an ad hoc hearing board for decision. In the case where an ad-hoc hearing board must be convened, the board shall be comprised of two (2) students, one (1) faculty, one (1) classified staff, one (1) administrator selected by the related representative bodies. The ad-hoc hearing board shall be conducted within ten (10) college business days of receipt of the decision from the President or designee. The board shall notify the student within three (3) college business days of closing the hearing.
  3. If the student is dissatisfied with the President’s or designee's response to his/her appeal, the student may pursue other legal remedies. Inquiries and appeals beyond the college level may be directed to:

Seattle Office, Office of Civil Rights, United States Department of Education
915 Second Avenue Room 3310, Seattle, WA 98174-1099
Telephone: (206)220-7900, FAX: (206)220-7887, TDD: (877)521-2172
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Seattle Field Office, United States Equal Employment Opportunity Commission
Federal Office Building, 909 First Avenue, Suite 400, Seattle, WA 98104-1061
Telephone: (800)669-4000, Fax: (206)220-6911, TTY: (800)669-6820

Get connected with the UCC community

  • Dr. Joe Olson, UCC President
    Joe Olson
    President
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    Scholarships
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    Terrance Bradford
    Learning Skills Director
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    Becky Chappel
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    Jan Woodcock
    Social Science
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    Marjan Coester
    Student Life Director
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    Susan Taylor
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    Sarah Gordon
    Student Leadership